Operations Coordination Analyst

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank founded in 1966, headquartered in Manila, Philippines. ADB's mission is to alleviate poverty and promote sustainable development in the Asia-Pacific region. The organization is owned by 69 members, with 50 of them from the region, and employs a diverse workforce dedicated to fostering prosperity across Asia. ADB collaborates with its members and partners to address complex challenges, utilizing innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard the planet. ADB is committed to creating an inclusive environment where all employees are treated with respect and given equal opportunities, encouraging applications from all qualified candidates regardless of their background, gender, or disabilities. Women are particularly encouraged to apply for positions within the organization.

Job Overview:
The Operations Coordination Analyst position is situated within the Office of the Director General (SEOD) of the Southeast Asia Department (SERD) at ADB Headquarters in Manila. This role is crucial for providing analytical, coordination, and administrative support to the SERD front office and management team. The analyst will be responsible for contributing to budget and human resources functions, acting as one of the HR focal points, and collaborating closely with the Operations Coordination Officer. The position requires a proactive approach to consolidating inputs for budget reporting, coordinating departmental human resources administration, and supporting various management processes including recruitment, performance reviews, and departmental initiatives. The analyst will also engage in data collection and analysis for management reports and presentations, ensuring that the department operates efficiently and effectively in alignment with ADB's mission.

Duties and Responsibilities:
The Operations Coordination Analyst will undertake a variety of duties including: consolidating inputs and preparing business travel and staff consultant requirements for budget reporting; coordinating the annual departmental budget request and monitoring its utilization; ensuring compliance with procedures; providing HR and budget-related inputs for corporate planning and management review processes; coordinating human resources administration at ADB Headquarters and resident missions; supporting recruitment and personnel administration; drafting and reviewing staffing proposals and job descriptions; coordinating performance review exercises; participating in finance and administration network activities; supporting consultant recruitment and contract management; coordinating office space management; and collecting, validating, and analyzing data for management reports and presentations. The analyst will also perform other duties as assigned, reflecting the responsibilities outlined in their work plan.

Required Qualifications:
Candidates for the Operations Coordination Analyst position must possess a Bachelor's degree in a relevant discipline and have at least 5 years of relevant work experience, preferably in international agencies. The ideal candidate should demonstrate the ability to quickly learn and understand operational processes and procedures of a multilateral development bank. Strong analytical skills are essential, including the capacity to conduct background research, organize and analyze data, and prepare comprehensive reports. Candidates should also have the ability to evaluate information using basic problem-solving methods and establish productive professional relationships within ADB and with external stakeholders. Proficiency in computer-based applications, particularly MS Office and advanced Excel skills, is required, along with proficiency in written and verbal English.

Educational Background:
A Bachelor's degree in a relevant discipline is required for the Operations Coordination Analyst position. This educational background should provide a solid foundation in areas pertinent to the responsibilities of the role, such as business administration, finance, human resources, or related fields. Candidates with additional certifications or training in project management, human resources management, or financial analysis may be viewed favorably, as these qualifications can enhance the candidate's ability to perform effectively in the position.

Experience:
The position requires a minimum of 5 years of relevant work experience. Candidates with experience in international agencies or multilateral development banks will be preferred, as this background will provide valuable insights into the operational processes and procedures specific to such organizations. The experience should demonstrate a track record of successfully managing administrative and coordination tasks, particularly in budget management and human resources administration.

Languages:
Proficiency in written and verbal English is mandatory for the Operations Coordination Analyst position. This proficiency is essential for effective communication within the organization and with external stakeholders. While English is the primary language required, knowledge of additional languages relevant to the Asia-Pacific region may be considered an asset, enhancing the candidate's ability to engage with diverse partners and stakeholders.

Additional Notes:
This appointment is a fixed-term position with the option to renew, initially for a period of up to 3 years or until the Normal Retirement Date (NRD), whichever comes first. ADB may choose to renew the appointment for an additional 3 years based on various factors, including the requirement for the specific skills and experience of the staff member, funding availability, and performance suitability. The position is not convertible to a regular appointment, and ADB offers a competitive salary and comprehensive benefits package, including housing and education allowances (if applicable), expatriate benefits (if applicable), a retirement plan, medical and health benefits, paid leave, and life insurance plans. ADB is committed to fostering an inclusive work environment and encourages all qualified candidates to apply.