Senior Operations Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank that was established in 196

• Its mission is to foster prosperity in Asia by alleviating poverty and promoting sustainable development across the Asia-Pacific region. ADB is headquartered in Manila, Philippines, and is owned by 69 members, with 50 of them being from the region. The organization employs a diverse workforce and is committed to creating an inclusive environment where everyone is treated with respect and given equal opportunities. ADB works collaboratively with its members and partners to address complex challenges, utilizing innovative financial tools and strategic partnerships to transform lives and build quality infrastructure. ADB encourages applications from all qualified candidates, particularly women, and aims to maintain a workforce that reflects the diversity of its member countries.

Job Overview:
The Senior Operations Assistant position is situated within the Regional Cooperation and Integration Unit (SERC) of the Southeast Asia Department (SERD) at ADB. This role is crucial for providing operational, administrative, and logistical support to various initiatives and projects aimed at enhancing regional cooperation in Southeast Asia. The successful candidate will be responsible for supporting the daily operations of SERC projects, technical assistance activities, and knowledge-sharing events. The position requires a proactive approach to managing administrative tasks, ensuring that all activities are executed efficiently and effectively. The Senior Operations Assistant will work closely with international staff and senior officers, contributing to the overall success of the unit's objectives and initiatives. This role is ideal for individuals who are organized, detail-oriented, and capable of managing multiple tasks in a dynamic environment.

Duties and Responsibilities:
The Senior Operations Assistant will undertake a variety of duties, including but not limited to: providing administrative and operational support for SERC activities, such as regional cooperation initiatives and selected country operations; preparing routine correspondence, briefing notes, presentations, and background materials; maintaining organized filing systems and administrative records; performing data entry and updates in corporate systems; monitoring and following up on projects and technical assistance activities; coordinating logistical arrangements for missions, meetings, workshops, and events; providing administrative support for capacity building and knowledge sharing activities; handling communications with internal and external stakeholders; contributing to workflow continuity by providing backup support during peak periods; and offering guidance on administrative processes to other staff members. The role requires a collaborative spirit and the ability to work effectively with diverse teams.

Required Qualifications:
Candidates for the Senior Operations Assistant position must possess a Bachelor's degree in business administration or a relevant discipline. Additionally, a minimum of 5 years of relevant professional experience is required. The ideal candidate should demonstrate strong analytical skills, with the ability to conduct background research and organize data effectively. Proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint) and SharePoint is essential, along with familiarity with videoconferencing tools such as MS Teams, Zoom, and Webex. The candidate should also exhibit excellent interpersonal skills, enabling them to engage with a variety of stakeholders and work collaboratively in a multicultural environment. Strong judgment and discretion in handling confidential matters are crucial, as is the ability to work independently and as part of a team.

Educational Background:
The educational background required for this position includes a Bachelor's degree in business administration or a related field. This foundational education is essential for understanding the operational and administrative functions that the Senior Operations Assistant will be responsible for. A strong academic background will support the candidate's ability to perform the analytical and organizational tasks required in this role.

Experience:
The position requires at least 5 years of relevant professional experience. This experience should ideally include roles that involved administrative support, project coordination, and logistical management within a similar organizational context. Candidates should have a proven track record of managing multiple tasks and projects simultaneously, demonstrating their ability to thrive in a fast-paced environment.

Languages:
The mandatory language requirement for this position is an excellent command of written and spoken English. This proficiency is essential for effective communication within the organization and with external stakeholders. While not mandatory, knowledge of additional languages relevant to the Asia-Pacific region may be considered an asset, enhancing the candidate's ability to engage with diverse populations and stakeholders.

Additional Notes:
This appointment is a fixed-term position with the option to renew, initially for a period of up to 3 years or until the Normal Retirement Date (NRD), whichever comes first. After the initial term, ADB may choose to renew the appointment for an additional 3 years based on various factors, including the staff member's performance and the organization's needs. The position is not convertible to a regular appointment, and ADB offers a competitive salary and comprehensive benefits package, including retirement plans, medical and health benefits, paid leave, and staff development opportunities. ADB is committed to recruiting both internal and external applicants and encourages a diverse range of candidates to apply.