Finance and Administration Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank established in 1966, headquartered in Manila, Philippines. ADB is owned by 69 members, with 50 of them from the Asia-Pacific region. The organization is dedicated to fostering inclusive, resilient, and sustainable growth across Asia and the Pacific. ADB works collaboratively with its members and partners to address complex challenges, utilizing innovative financial tools and strategic partnerships to improve lives, build quality infrastructure, and protect the environment. ADB's mission is to alleviate poverty and promote sustainable development in the Asia-Pacific region, ensuring that everyone is treated with respect and provided equal opportunities in an inclusive work environment. ADB encourages diversity and actively seeks to hire qualified candidates from various backgrounds, including women, to enhance its workforce.

Job Overview:
The Finance and Administration Assistant position is integral to the operations of the Bangladesh Resident Mission (BRM) within the South Asia Department (SARD) of ADB. The role is based in Dhaka, Bangladesh, and involves reporting to designated international staff and officers. The primary function of this position is to assist in various administrative and financial tasks that support the mission's operations. This includes general office administration, logistics, facilities management, and financial reporting. The assistant will play a crucial role in maintaining effective communication with host government agencies, facilitating visa processing for staff, managing filing systems, supporting the finance team in budget preparation, and ensuring compliance with financial regulations. The position requires a proactive approach to problem-solving and the ability to manage multiple tasks efficiently, contributing to the overall effectiveness of the resident mission.

Duties and Responsibilities:
The Finance and Administration Assistant will be responsible for a wide range of duties, including but not limited to: maintaining liaison with host government agencies to facilitate tax exemption requests, visa processing, and customs documentation for international staff; managing general office and personnel administration; organizing and maintaining filing systems related to finance and administrative matters; supporting the finance team in preparing yearly administrative expenses; assisting in quarterly procurement planning and maintaining Economic Order Quantity (EOQ) for consumables; reviewing service contractors' invoices for accuracy and compliance; maintaining fixed assets and inventory records; assisting in procurement and contract administration; providing travel and logistics support, including air ticket bookings and visa follow-ups; coordinating security" style="border-bottom: 1px dotted #007bff !important;">security and facilities-related administrative matters; and monitoring the operation and maintenance of office vehicles. The assistant will also perform any other responsibilities as outlined in their work plan, ensuring that all tasks are completed efficiently and effectively.

Required Qualifications:
Candidates for the Finance and Administration Assistant position must possess a Bachelor's degree in business administration, accounting, or a related field, along with equivalent professional and/or academic qualifications. A minimum of 5 years of relevant professional experience is required, demonstrating a solid numerical ability and proficiency in technology packages, including word processing, spreadsheets, graphics, PowerPoint, and web browsing. Knowledge of relevant procedures, guidelines, and standards is essential, as well as excellent written and verbal communication skills in English. Familiarity with ADB's Competency Framework for TL1 positions is also necessary for applicants.

Educational Background:
The educational background required for this position includes a Bachelor's degree in business administration, accounting, or a closely related field. Candidates should have a strong foundation in financial principles and administrative practices, which will enable them to perform the duties of the role effectively. Additional certifications or training in finance or administration may be advantageous but are not mandatory.

Experience:
The position requires at least 5 years of relevant professional experience in finance and administration. This experience should include a demonstrated ability to manage administrative tasks, financial reporting, and compliance with organizational procedures. Candidates should have a proven track record of working in a similar role, preferably within an international organization or development bank, which will provide them with the necessary skills to navigate the complexities of the position.

Languages:
Proficiency in English is mandatory for this position, as excellent written and verbal communication skills are required to interact with various stakeholders, including government agencies and international staff. While English is the primary language of communication, knowledge of additional languages relevant to the region may be considered an asset but is not a requirement for the role.

Additional Notes:
This appointment is open to both internal and external applicants, specifically targeting nationals and permanent residents of Bangladesh. It is a local staff position with a fixed-term appointment that may be renewed, initially for a period of up to 3 years or until the Normal Retirement Date (NRD), whichever comes first. The renewal of the appointment will depend on various factors, including the organizational needs, funding availability, and the staff member's performance. The position is not convertible to a regular appointment, and there is no limit to the number of renewals up to NRD. ADB offers a competitive salary and a comprehensive benefits package, which may include housing and education allowances, expatriate benefits, a retirement plan, medical and health benefits, paid leave, and life insurance plans.