Team Assistant

Job Posting Organization:
The International Atomic Energy Agency (IAEA) is an international organization that works to promote the peaceful use of nuclear energy and to prevent its use for military purposes. Established in 1957, the IAEA has a mission to ensure that nuclear energy is used safely and securely, protecting people and the environment from radiation exposure. The organization operates in over 170 countries and has a workforce of approximately 2,500 employees. The IAEA's work encompasses various areas, including nuclear safety, security" style="border-bottom: 1px dotted #007bff !important;">security, and safeguards, and it collaborates with member states and other international organizations to enhance global nuclear safety and security frameworks.

Job Overview:
The Team Assistant position is crucial for the efficient operation of the office within the Department of Nuclear Safety and Security (NS) at the IAEA. The role involves providing administrative support to a group of professionals, ensuring that the office runs smoothly and effectively. The Team Assistant will be responsible for managing correspondence, records, and logistics for meetings and events, as well as performing various administrative activities. This position requires a proactive approach to problem-solving and the ability to work collaboratively with team members to achieve departmental goals. The Team Assistant will also play a key role in maintaining the confidentiality of sensitive information and supporting the overall mission of the IAEA in enhancing nuclear safety and security.

Duties and Responsibilities:
The Team Assistant will handle a variety of tasks, including but not limited to: drafting standard correspondence in accordance with corporate communication guidelines, formatting letters, reports, and other documents, and managing the work unit's records office. This includes maintaining file lists, liaising with the Archives and Records Management Section, and ensuring compliance with records management standards. The Team Assistant will also arrange internal and external meetings, prepare travel arrangements, and manage logistics for seminars and events. Additionally, the role involves inputting and retrieving information from databases, tracking financial budgets, and distributing work among support staff. The Team Assistant will be expected to provide backup support to staff in executive offices and assist with routine problems as they arise.

Required Qualifications:
Candidates must have completed secondary education and possess a minimum of four years of general office support experience, ideally in an international environment. Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint) is essential, along with the ability to draft routine correspondence and provide training to newly recruited office support staff. Excellent oral and written command of English is required, and knowledge of other official IAEA languages such as Arabic, Chinese, French, Russian, and Spanish is considered an asset. An administrative skills test to IAEA standards may be part of the selection process.

Educational Background:
The position requires candidates to have completed secondary education. Further educational qualifications in administration or related fields may be beneficial but are not explicitly stated as mandatory.

Experience:
The ideal candidate should have at least four years of general office support experience, with some experience in an international setting being preferred. This experience should demonstrate the ability to manage administrative tasks effectively and support a team of professionals in a dynamic work environment.

Languages:
A strong command of English is mandatory for this position. Knowledge of additional IAEA official languages (Arabic, Chinese, French, Russian, and Spanish) is advantageous and may enhance a candidate's profile.

Additional Notes:
The IAEA offers an attractive remuneration package, including a tax-free annual net base salary starting at EUR 51,384, subject to mandatory deductions for pension contributions and health insurance. Employees are entitled to six weeks of annual vacation, a pension plan, and health insurance. The recruitment process is conducted on a local basis only, and applicants should be aware that IAEA staff members are international civil servants. The IAEA is committed to diversity and gender equality in its workforce and has a zero-tolerance policy on conduct incompatible with the aims of the United Nations. The evaluation process will include an assessment exercise and may involve reference and background checks. Appointment is subject to a satisfactory medical report, and staff members may be assigned to any location.