Administration Intern - HR Communications Strategy

Job Posting Organization:
The United Nations (UN) is an international organization founded in 1945, currently comprising 193 member states. Its mission is to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among nations, addressing global challenges such as poverty, inequality, and human rights. The UN operates in various countries around the world, employing thousands of individuals across diverse fields. The organization is committed to fostering a high-performing, diverse, and engaged workforce, ensuring accountability and transparency in its operations.

Job Overview:
The Administration Intern position is situated within the Office of Human Resources (OHR) at the United Nations, specifically in the Department of Management Strategy, Policy and Compliance (DMSPC). This internship is designed to be a full-time, in-person role, although adjustments can be made based on the successful candidate's needs. The intern will play a crucial role in supporting the implementation of the OHR communications strategy, which involves collaborating with various offices to fulfill communication requests and assisting in the review and publication of communication materials. The intern will also engage in proofreading, editing, and updating web content, as well as contributing to the design and creation of digital materials. This position offers a unique opportunity to gain hands-on experience in human resources and communications within a global organization, while also enhancing skills in information management and data analysis.

Duties and Responsibilities:
The intern will be responsible for a variety of tasks, including but not limited to: liaising with different offices on communication requests; assisting in the proofreading and editing of content for various formats such as print, web, and multimedia; supporting updates to web content; proposing improvements for web graphics and design; assessing existing records-management tools and contributing to record-keeping initiatives; drafting notes, speeches, messages, reports, and background documents; compiling statistics and generating reports; preparing presentation materials including graphs, charts, and PowerPoint slides; and supporting the implementation of other HR strategies. This diverse set of responsibilities will provide the intern with a comprehensive understanding of the operations within the Office of Human Resources and the broader UN framework.

Required Qualifications:
Applicants must meet one of the following criteria: (a) be enrolled in or have completed a graduate school program (second university degree or equivalent, or higher); (b) be enrolled in or have completed the final academic year of a first university degree program (minimum bachelor’s degree or equivalent). A background or exposure to human resources, public administration, or related fields is desirable. While professional work experience is not required for the UN Internship Programme, applicants must have a field of study closely related to the internship they are applying for. Additionally, applicants should possess good knowledge of standard software applications, particularly MS Word, MS PowerPoint, and MS Excel, and familiarity with synchronous learning tools and media design software is advantageous.

Educational Background:
Candidates must be students in the final year of their first university degree (bachelor or equivalent), or enrolled in or have completed a Master’s or Ph.D. Programme. Proof of enrollment or completion of the relevant academic program must be provided with the application. This educational requirement ensures that interns have a foundational understanding of the principles and practices relevant to the internship role.

Experience:
While no professional work experience is required, applicants should have relevant academic experience or coursework that aligns with the internship's focus on human resources and communications. This internship is particularly suited for individuals who are eager to learn and apply their academic knowledge in a practical setting within a prestigious international organization.

Languages:
Fluency in spoken and written English is mandatory for this internship, as English is one of the working languages of the United Nations Secretariat. Additionally, proficiency in French, Arabic, or Spanish is considered desirable, as these languages are also part of the UN's official languages. This multilingual environment emphasizes the importance of effective communication across diverse cultures and languages.

Additional Notes:
This internship is expected to last for a duration of six months, although this is flexible based on the needs of the successful candidate. It is important to note that interns are not financially compensated by the United Nations; therefore, candidates must be prepared to cover their own travel, visa, accommodation, and living expenses. For non-U.S. citizens or permanent residents, obtaining a G-4 visa is mandatory for full-time internships in the United States. Interns must also ensure they have the appropriate visa and work authorization before accepting the internship offer. The United Nations does not charge any fees at any stage of the recruitment process, and applicants should be cautious of any requests for personal financial information.