Administration Assistant

Job Posting Organization:
The United Nations Office on Drugs and Crime (UNODC) is dedicated to delivering technical interventions that promote security" style="border-bottom: 1px dotted #007bff !important;">security, justice, and health, aligning with national priorities and the Sustainable Development Goals (SDGs). Established to address complex challenges, UNODC operates through targeted technical cooperation projects that are gender and youth responsive, human rights-based, and evidence-informed. The organization facilitates the ratification and implementation of relevant UN conventions, standards, and norms, while generating and exchanging comparative data and information. UNODC's comparative advantage lies in its neutrality, allowing it to tackle sensitive regional issues effectively. The principle of 'leave no one behind' is central to all its efforts, ensuring inclusivity in its initiatives.

Job Overview:
The UNV Administration Assistant will work under the supervision of the Head of Office of the UNODC Programme Office in Nepal, contributing to the administrative and logistical support necessary for the effective implementation of the Passenger and Cargo Control Programme (PCCP). This role involves ensuring compliance with UN/UNODC rules and regulations while supporting various administrative activities. The assistant will be integral in managing finance, organizing technical assistance activities, and facilitating travel arrangements, among other responsibilities. The position requires a proactive approach to support the PCCP's objectives, which include capacity building for law enforcement agencies across South Asia. The assistant will also engage in community volunteerism, promoting the UN Volunteers programme and contributing to local initiatives.

Duties and Responsibilities:
The duties and responsibilities of the UNV Administration Assistant include:

• Contributing to the implementation of PCCP activities, ensuring alignment with the global programme's deliverables.
• Managing finance-related tasks such as budget creation, closing open commitments and grants, procurement, and liaising with counterparts.
• Supporting the organization of training workshops, outreach events, and other technical assistance activities under the PCCP.
• Handling logistics for shipments, including customs clearance and documentation for UNODC shipments.
• Arranging travel and hotel reservations, processing visa requests, and preparing travel authorizations.
• Providing administrative support for conferences and workshops, including collecting information for DSA and other administrative surveys.
• Following up on deadlines and commitments, coordinating report submissions to the Head of the UNODC Programme Office Nepal.
• Assisting in audit preparations and maintaining records related to travel and protocol services.
• Ensuring timely financial transactions related to administrative services. 1
• Performing additional activities as required, including promoting volunteerism and engaging with local communities.

Required Qualifications:
Candidates must demonstrate professionalism and a strong understanding of UNODC operations. They should possess technical capabilities relevant to UNODC procedures and rules, along with discretion and political sensitivity. The ability to liaise with various stakeholders, particularly in senior positions, is essential. Candidates should exhibit resourcefulness, autonomy, and the capacity to manage information confidentially. A client-oriented approach and integrity in decision-making are crucial, as is the ability to work effectively in a diverse, multicultural environment. Commitment to continuous learning and adaptability to changes in the work environment are also required.

Educational Background:
A relevant educational background is essential for this position. Candidates should have a degree in administration, management, or a related field. Additional certifications or training in project management or finance would be advantageous. Knowledge of UNODC's mission and objectives will be beneficial in fulfilling the role effectively.

Experience:
Candidates should have prior experience in administrative roles, preferably within international organizations or NGOs. Experience in finance management, event organization, and logistical support is highly desirable. Familiarity with UN procedures and regulations will be an asset. The ability to work under pressure and manage multiple tasks simultaneously is crucial for success in this position.

Languages:
Fluency in English is mandatory, both spoken and written. Knowledge of Nepali or other local languages is considered an asset, as it will facilitate communication with local stakeholders and enhance the effectiveness of the role.

Additional Notes:
This is a national UN Volunteer assignment, and the selected candidate will be responsible for arranging their own housing and living essentials. The position is based in Kathmandu, which is classified under Phase 2 of the UN Security classification. Living conditions in Kathmandu are generally good, with access to comfortable accommodations and a variety of food options. However, candidates should be aware of the challenges related to water supply and traffic congestion. The UN Volunteer will be part of a malicious insurance plan, ensuring coverage during their assignment.