Admin Intern

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is recognized as the leading inter-governmental organization in the field of migration. IOM works closely with governmental, intergovernmental, and non-governmental partners to promote humane and orderly migration for the benefit of all. The organization provides services and advice to governments and migrants, ensuring that migration is safe, dignified, and beneficial for all parties involved. IOM is committed to fostering a diverse and inclusive environment, welcoming candidates from various backgrounds to apply for their positions. The organization operates in numerous countries around the world, employing a significant number of staff dedicated to various migration-related initiatives and programs.

Job Overview:
The Admin Intern position at IOM involves working under the overall direction of the Chief of Mission and the direct supervision of the Senior Program Associate/Executive Assistant. The intern will play a crucial role in assisting with the operational activities of the Mission. This includes maintaining and updating filing systems for administrative documents, organizing meetings, workshops, and events, and providing general office support. The intern will also assist in preparing visa applications for incoming international IOM personnel and will be responsible for drafting routine correspondence and collating various documentation. This internship is an excellent opportunity for students and recent graduates to gain hands-on experience in the field of migration and administrative support, while also contributing to the important work of IOM.

Duties and Responsibilities:
The duties and responsibilities of the Admin Intern include:

• Assisting in maintaining and updating both electronic and hard copy filing systems for administrative documents, including letters and contact lists.
• Organizing and administering meetings, workshops, and events, which involves arranging meeting rooms and other necessary facilities.
• Providing general office support, including reception duties when required.
• Assisting in the preparation of visa applications for incoming international IOM personnel.
• Typing, formatting, and drafting routine correspondence, as well as collating tables, reports, presentations, publications, and other documentation.
• Performing other duties as required by the supervisor or the organization. This role is designed to provide the intern with a comprehensive understanding of the administrative functions within IOM and the opportunity to develop essential skills in a professional environment.

Required Qualifications:
To be eligible for the Admin Intern position, candidates must meet the following qualifications:

• A high school diploma with four years of relevant experience, or a university degree in a related field with two years of relevant professional experience.
• Experience in migrant-related programs or visa-related services is highly desirable.
• Experience in customer service is also beneficial. Candidates should demonstrate a strong interest in migration issues and a commitment to the values of IOM.

Educational Background:
Candidates applying for the Admin Intern position should have a high school diploma or a university degree in a relevant field. The educational background should ideally include studies related to migration, international relations, public administration, or similar disciplines. The internship is aimed at attracting talented students and graduates who have a specific interest in IOM's programs and activities.

Experience:
The position requires candidates to have less than two years of relevant working experience. This can include internships, volunteer work, or part-time positions related to administrative support, customer service, or migration-related programs. Candidates with experience in similar roles will be given preference, as this will enhance their ability to contribute effectively to the team.

Languages:
Fluency in English is required for this position, as it is the primary language of communication within IOM. Knowledge of the predominant local language in Cambodia is considered an asset, as it may facilitate better communication with local stakeholders and partners. Candidates who are multilingual may have an advantage in this role, especially if they can communicate in languages relevant to the migrant population.

Additional Notes:
The Admin Intern position is classified as an internship and is expected to last for a duration of three months. The estimated start date is as soon as possible, and the closing date for applications is set for 10 February 202

• This internship is open to candidates of any nationality, but applicants must hold a valid residence and work permit for Cambodia to be eligible for consideration. The appointment will be subject to medical fitness certification and verification of residency and visa requirements. IOM has a zero-tolerance policy regarding conduct that is incompatible with the aims and objectives of the United Nations and IOM, including issues related to sexual exploitation, abuse, and discrimination. Candidates are encouraged to submit their applications through the IOM online recruitment system, which allows them to track the status of their application.