Administrative Coordinator

Job Posting Organization:
The International Monetary Fund (IMF) is an international organization established in 1944 with the mission to promote global economic stability and growth. The IMF has a diverse workforce of approximately 2,700 employees from over 150 countries, working together to provide financial assistance, policy advice, and technical assistance to its member countries. The organization operates in numerous countries around the world, focusing on fostering economic cooperation and stability.

Job Overview:
The coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator plays a crucial role in supporting the Managing Director of the IMF by providing comprehensive administrative assistance. This position requires a proactive individual who can manage a variety of tasks efficiently while maintaining a high level of professionalism. The coordinator will be responsible for managing the Managing Director's calendar, scheduling meetings, and ensuring that all necessary materials are prepared in advance. This role also involves liaising with both internal and external stakeholders, including high-level delegations, to facilitate smooth communication and coordination. The Administrative Coordinator will assist in organizing bilateral meetings during the Spring and Annual Meetings, ensuring that all logistical details are handled effectively. Additionally, the coordinator will maintain mailing lists for gifts and holiday cards, and support the Managing Director's participation in various external events and initiatives. This position demands a high degree of discretion and the ability to handle confidential matters with tact and professionalism.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Coordinator include:

• Providing administrative and logistical support to the Managing Director, Chief of Staff, and Advisors.
• Monitoring and managing incoming requests and communications.
• Liaising with internal and external stakeholders, including high-level delegations.
• Managing the Managing Director's calendar, scheduling meetings, and preparing briefs.
• Circulating the Managing Director's daily agenda to Deputy Managing Directors.
• Supporting OMD initiatives related to bilateral meetings during Spring and Annual Meetings.
• Updating and circulating the composite schedule of Management bilateral meetings.
• Compiling and maintaining mailing lists for gifts and holiday cards.
• Assisting the Special Assistant to the Managing Director with invitations and participation in external events. 1
• Serving as a backup to other OMD Assistants as needed.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, supplemented by a minimum of four years of relevant experience. Additionally, candidates should demonstrate strong organizational, administrative, and communication skills, with a keen attention to detail. The ability to work effectively under pressure and manage a complex workload is essential. Candidates should also exhibit strong interpersonal skills and the ability to work collaboratively within a team. Initiative, sound judgment, and discretion in handling confidential matters are critical for this role. Proficiency in standard software applications such as Word, Outlook, Excel, and PowerPoint is preferred, along with a good understanding of the IMF's organizational structure and practices.

Educational Background:
A high school diploma or equivalent is required for this position. Further education or specialized training in administration or related fields may be beneficial but is not explicitly stated as a requirement.

Experience:
Candidates should have a minimum of four years of relevant experience in administrative roles, demonstrating a proven track record of managing complex tasks and responsibilities effectively. Experience in a high-pressure environment, particularly within international organizations or governmental agencies, is highly desirable.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential given the international nature of the IMF. Additional language skills may be considered an asset, particularly in languages relevant to the IMF's member countries.

Additional Notes:
This position is open only to candidates currently residing in the Washington DC metro area. Candidates must have passed the IMF Staff Assistant online exam within the past 12 months to be considered for this role. The position may be classified under different hiring levels (A04, A05) depending on the qualifications and experience of the selected candidate. The IMF is committed to diversity and inclusion in its hiring practices and welcomes requests for reasonable accommodations during the selection process.