Operations Associate

Job Posting Organization:
UNICEF, established in 1946, operates in over 190 countries and territories with a mission to save children's lives, defend their rights, and help them fulfill their potential. The organization is committed to promoting the rights of every child and offers diverse opportunities for professional and personal development to its staff. UNICEF fosters a culture of belonging and growth, providing an attractive compensation and benefits package to its employees.

Job Overview:
The Operations Associate plays a crucial role in providing a broad range of procedural, administrative, and specialized operational support across various functions including administration, finance and budget, people and culture, supply and procurement, and information and communications technology (ICT). This position requires a deep understanding of UNICEF's procedures, processes, and policies to ensure efficient service delivery, accurate application of rules, and effective coordination with both internal and external partners. The Operations Associate will be responsible for maintaining office systems, coordinating communications, organizing logistics for events, managing travel arrangements, and assisting in budget preparation and monitoring. The role also involves financial management, ensuring compliance with UNICEF rules, and supporting HR processes to enhance staff engagement and operational efficiency.

Duties and Responsibilities:

• Administration: Provide administrative, logistical, and coordination support to ensure efficient operations. Maintain filing systems, coordinate office communications, organize logistics for events, and manage staff travel arrangements. Assist in budget preparation and monitor project implementation against milestones.
• Finance & Budget: Provide financial management support, prepare financial reports, maintain financial records, and assist in budget planning and revisions. Process grant and budget transactions and ensure compliance with UNICEF policies.
• People and Culture: Support HR processes by coordinating project timelines, assisting in recruitment, monitoring performance appraisals, and maintaining staff records. Analyze HR data for reports and support staff engagement initiatives.
• Impact of Results: Maintain contacts with counterparts in international organizations and facilitate effective communications within UNICEF, contributing to the smooth delivery of HR processes and ensuring compliance with policies.

Required Qualifications:
Minimum requirements include completion of secondary education, preferably supplemented by technical or university courses related to the field of work. At least six years of relevant work experience in administrative support, financial management, and human resources operations is required. Practical experience in Human Resources and application of HR policies is also necessary. Candidates should demonstrate strong organizational skills, attention to detail, and the ability to work collaboratively with others.

Educational Background:
Candidates are required to have completed secondary education, with a preference for additional technical or university courses related to administrative support, finance, or human resources. This educational background is essential for understanding the complexities of the role and effectively managing the various functions involved.

Experience:
The position requires a minimum of six years of relevant work experience. This experience should encompass administrative support, financial and budget management, and human resources operations. Candidates should have practical experience in applying HR policies and processes, which is crucial for the effective execution of the responsibilities associated with this role.

Languages:
Fluency in English and Kazakh is mandatory, while proficiency in Russian is also required. These language skills are essential for effective communication within the organization and with external partners, ensuring that all operational and administrative tasks are carried out smoothly.

Additional Notes:
The position is full-time and may involve working in a dynamic environment where flexibility and adaptability are key. UNICEF promotes a diverse and inclusive workplace, encouraging applications from all qualified candidates regardless of gender, nationality, or background. The organization offers a wide range of benefits, including paid parental leave and reasonable accommodations for persons with disabilities. UNICEF has a zero-tolerance policy for conduct incompatible with its objectives, including discrimination and harassment. All selected candidates will undergo rigorous background checks and must adhere to UNICEF's standards and principles.