Senior Coordinator, Procurement

Job Posting Organization:
The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization founded in 2002, primarily in response to the HIV/AIDS epidemic. Its mission is to save lives and reduce the burden of disease in low- and middle-income countries. CHAI collaborates with governments and the private sector to create and sustain high-quality health systems. Over the years, CHAI has expanded its focus beyond HIV to include infectious diseases such as COVID-19, malaria, tuberculosis, and hepatitis, as well as non-communicable diseases like cancer and diabetes. The organization operates in 40 countries and is committed to maximizing sustainable impact at scale, ensuring that governments lead solutions, and sharing learnings globally. CHAI values diversity and inclusion, recognizing that a diverse workforce enhances its mission and effectiveness.

Job Overview:
The Senior Coordinator, Procurement will play a crucial role in the procurement and contracts management processes within CHAI. This position is under the supervision of the Associate Director of Finance and Operations and involves leading various procurement activities, including fleet management, warehousing, commodity management, and asset management. The Senior Coordinator will ensure compliance with CHAI's rules and regulations, support procurement planning, and facilitate the development and implementation of a procurement management system. The role requires collaboration with program managers and staff to prepare procurement plans, manage requisition processes, and maintain procurement monitoring systems. The Senior Coordinator will also be responsible for drafting communications, resolving post-order issues, and preparing monthly procurement reports for review and approval.

Duties and Responsibilities:
The Senior Coordinator, Procurement will have a comprehensive set of responsibilities, including:

• Ensuring full compliance of procurement activities with CHAI rules and regulations, policies, and strategies.
• Supporting procurement planning through collaboration with Program Managers and staff.
• Leading the development and implementation of a procurement management system.
• Maintaining and updating the procurement monitoring system.
• Supervising requisition/procurement processes and sourcing strategies.
• Reviewing requisitions for completeness and adequacy of technical specifications.
• Drafting letters, memoranda, and other communications related to procurement.
• Investigating and resolving post-order problems.
• Preparing monthly reports on procurement matters. 1
• Ensuring logistics on receipt of goods and services. 1
• Leading market research to determine sources of supplies. 1
• Managing competitive bidding processes and ensuring proper documentation. 1
• Preparing and issuing tender documents as required. 1
• Maintaining procurement documentation in a centralized database. 1
• Performing other duties as assigned by the Country Director.

Required Qualifications:
The position requires a Bachelor’s degree in accounting, finance, business administration, or a related field. Candidates should have a minimum of 6 years of progressive experience in similar roles, preferably within donor-funded programs. Experience with major consulting firms such as KPMG, Deloitte, or PwC is considered an advantage. Candidates should possess excellent oral and written communication skills, demonstrate integrity and accountability, and have strong problem-solving and organizational skills. Strong negotiation skills and a good understanding of product markets are essential, along with the ability to work independently in a fast-paced environment with multiple priorities.

Educational Background:
Candidates must hold a Bachelor’s degree in accounting, finance, business administration, or a related field. This educational background is essential for understanding the financial and operational aspects of procurement and contracts management.

Experience:
The ideal candidate should have at least 6 years of progressive experience in procurement or related roles, with a preference for experience in donor-funded programs. This level of experience is crucial for effectively managing procurement processes and ensuring compliance with organizational policies.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of CHAI's work. Additional languages relevant to the regions where CHAI operates may be beneficial but are not explicitly stated as requirements.

Additional Notes:
The job does not specify contract duration, seniority level, or whether it is full-time or part-time. However, it is important to note that CHAI is an Equal Opportunity Employer, committed to diversity and inclusion in its workforce. Compensation and benefits details are not provided in the job description.