Programme Associate

Job Posting Organization:
UN Women is an organization established in July 2010 as part of the UN reform agenda, aimed at promoting gender equality and empowering women globally. It was formed by merging four distinct parts of the UN system that focused on gender issues. The organization operates in multiple countries, including the Kyrgyz Republic, where it has been active since 201

• UN Women works to eliminate discrimination against women and girls, empower women, and achieve equality between genders in various sectors, including development, human rights, and humanitarian action. The organization emphasizes collaboration with national stakeholders to implement international commitments on gender equality, such as CEDAW and the Beijing Declaration. UN Women Kyrgyzstan implements programs that promote women's leadership, eliminate violence against women, and enhance women's economic empowerment, among other initiatives. The organization is committed to knowledge sharing and fostering partnerships to achieve impactful results in gender equality and women's empowerment.

Job Overview:
The Programme Associate position at UN Women involves providing comprehensive support to the EVAW (Ending Violence Against Women) programmes in the Kyrgyz Republic. The role requires collaboration with the Programme Team to develop and implement effective programmes that align with UN Women’s rules and regulations. The Programme Associate will contribute to various aspects of programme management, including research, financial management, and operational support. This position is crucial for ensuring that the programmes are effectively executed and that all administrative and logistical needs are met. The Programme Associate will also play a key role in facilitating communication and coordination among different stakeholders, including country offices and executing agencies, to ensure smooth programme delivery and compliance with financial reporting requirements. The role is designed for individuals who are adept at managing multiple tasks and can work collaboratively in a dynamic environment.

Duties and Responsibilities:

• Provide advanced administrative and logistical support for the formulation and management of EVAW programmes, including preparing work plans, budgets, and proposals.
• Offer technical guidance to country offices and executing agencies on programme delivery and reporting.
• Coordinate information collection for audits and support the implementation of audit recommendations.
• Develop and update standard operating procedures and guidelines for programme management.
• Review programme data for reporting purposes and compile information for various documents.
• Support financial management by creating projects in the Quantum system, preparing budget revisions, and monitoring programme finances.
• Oversee logistical arrangements for meetings, workshops, and events, including travel arrangements for the Programme Team.
• Prepare public information materials and briefing packets for high-level officials.
• Assist in resource mobilization efforts by preparing agreements and processing donor information. 1
• Facilitate knowledge sharing by synthesizing lessons learned and organizing training for office personnel and partners. 1
• Perform other duties as necessary for the efficient functioning of the office and organization.

Required Qualifications:
Candidates must possess a minimum of secondary education, with a Bachelor’s degree in business or public administration being desirable. A strong background in administration or programme management/support is essential, with at least 7 years of experience required for those with secondary education or 5 years for those with a Bachelor’s degree. Proficiency in using multiple office software packages and experience in supporting a team are mandatory. Familiarity with modern web-based ERP systems, preferably Oracle Cloud, is also desirable. Candidates should demonstrate strong organizational skills, attention to detail, and the ability to manage complex tasks effectively.

Educational Background:
The educational requirements for the Programme Associate position include the completion of secondary education as a minimum. A Bachelor’s degree in business or public administration is preferred, indicating a foundational understanding of administrative processes and programme management principles. This educational background is crucial for effectively navigating the responsibilities associated with the role, particularly in financial management and programme implementation.

Experience:
The position requires significant experience in administration or programme management/support. Specifically, candidates should have at least 7 years of progressively responsible experience if they have only completed secondary education, or 5 years if they hold a Bachelor’s degree. This experience should include working in a computer environment with various office software packages and supporting a team in achieving programme objectives. Familiarity with modern web-based ERP systems, particularly Oracle Cloud, is considered an asset, as it enhances the candidate's ability to manage financial and administrative tasks efficiently.

Languages:
Fluency in English is mandatory for this position, as it is essential for communication and reporting purposes. Additionally, candidates must be fluent in Kyrgyz and Russian, reflecting the linguistic needs of the Kyrgyz Republic. Knowledge of another official UN language, such as French, Arabic, Chinese, or Spanish, is desirable and may enhance a candidate's profile, particularly in a diverse and multicultural work environment.

Additional Notes:
The Programme Associate position is a full-time role within UN Women, and while the specific contract duration is not mentioned, candidates should be prepared for a commitment that aligns with the organization's ongoing projects and initiatives. The position is open to both national and international applicants, reflecting UN Women's commitment to diversity and inclusion in its workforce. Compensation and benefits details are not specified in the job posting, but candidates can expect a competitive package in line with UN Women’s policies and standards.