Administrative Support

Job Posting Organization:
The International Atomic Energy Agency (IAEA) is an international organization that seeks to promote the peaceful use of nuclear energy and to inhibit its use for any military purpose, including nuclear weapons. Established in 1957, the IAEA has a mission to accelerate and enlarge the contribution of atomic energy to peace, health, and prosperity throughout the world. The organization operates in over 170 countries and has a workforce of approximately 2,500 employees. The IAEA's headquarters is located in Vienna, Austria, and it collaborates with various member states to implement its technical cooperation programs.

Job Overview:
The position of Administrative Support is crucial within the Department of Technical Cooperation (TC) at the IAEA. This role is primarily focused on ensuring the effective and timely processing of implementation actions related to various projects. The successful candidate will work under the supervision of the Section Head and will be responsible for contributing to the planning and monitoring of project implementation. This includes designing projects with a focus on human resource implementation, preparing work plans, and ensuring that resource requirements are accurately determined. The role also involves coordinating human resource activities across multiple projects, monitoring implementation work plans, and analyzing statistics to identify trends and recommend improvements. The Administrative Support position is integral to the overall success of the IAEA's technical cooperation program, which aims to respond to the developmental priorities of member states through effective program management and enhanced engagement.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Support position include:

• Contributing to project design by ensuring human resource implementation aspects are considered;
• Preparing implementation work plans for the Section;
• Coordinating the timely implementation of human resource activities for all projects;
• Distributing requests for experts, fellows, scientific visitors, and training courses;
• Monitoring human resource implementation work plans and analyzing implementation statistics;
• Overseeing the processing of human resource implementation actions and identifying constraints;
• Recruiting experts and arranging training courses, particularly for complex cases;
• Acting as a process leader for one implementation component and providing guidance and training to staff;
• Reviewing requests and ensuring compliance with established policies; 1
• Authorizing and certifying administrative transactions; 1
• Providing advice and proposing solutions for deviations from standard practices.

Required Qualifications:
The required qualifications for the Administrative Support position include:

• Completed secondary education;
• A minimum of six years of relevant working experience in a clerical or administrative position, with some experience in an international organization;
• Experience in project or personnel administration and arranging training courses;
• Excellent oral and written command of English;
• Knowledge of other official IAEA languages (Arabic, Chinese, French, Russian, and Spanish) is considered an asset;
• Proficiency in MS Office applications (Word, Excel, Outlook, PowerPoint);
• Strong numerical skills and attention to detail;
• Ability to draft correspondence and present information clearly.

Educational Background:
The educational background required for this position is a completed secondary education. This foundational education is essential for the clerical and administrative tasks that the role entails, ensuring that the candidate possesses the necessary skills to perform effectively in a professional environment.

Experience:
Candidates should have a minimum of six years of relevant working experience in a clerical or administrative role. This experience should ideally include some time spent in an international organization, which would provide familiarity with the unique processes and procedures that govern such environments. Experience in project or personnel administration is particularly valuable, as it directly relates to the responsibilities of the position.

Languages:
The mandatory language requirement for this position is an excellent command of English, both oral and written. Additionally, knowledge of other official IAEA languages such as Arabic, Chinese, French, Russian, and Spanish is considered advantageous and may enhance a candidate's application.

Additional Notes:
The IAEA offers an attractive remuneration package that includes a tax-free annual net base salary starting at EUR 66,981, subject to mandatory deductions for pension contributions and health insurance. Employees are entitled to six weeks of annual vacation, a pension plan, and health insurance. The recruitment process is conducted on a local basis only, and applicants should be aware that IAEA staff members are international civil servants who must adhere to the highest ethical standards. The IAEA has a zero-tolerance policy regarding conduct that is incompatible with its objectives, including discrimination and harassment. The evaluation process for applicants will be based on the information submitted, and may include assessments and interviews. Appointment is subject to a satisfactory medical report, and staff members may be assigned to any location.