Programme Assistant

Job Posting Organization:
The organization is likely a branch of the International Organization for Migration (IOM), which is dedicated to promoting humane and orderly migration for the benefit of all. Established in 1951, IOM has grown to include over 173 member states and operates in more than 100 countries worldwide. The organization focuses on various aspects of migration, including humanitarian assistance, development, and policy advocacy, with a mission to ensure that migration is safe, orderly, and dignified.

Job Overview:
The Programme Assistant position is crucial for the effective implementation of various programme activities aimed at enhancing community resilience in Palau. The role involves managing day-to-day operations, coordinating with local stakeholders, and preparing tailored Information, Education, and Communication (IEC) materials that resonate with the local context. The Programme Assistant will facilitate community events and training sessions, ensuring that community mitigation projects related to security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security, water, sanitation, and hygiene (WASH), and emergency shelter are executed efficiently. This position requires a proactive approach to monitoring and reporting on programme activities, adhering to the approved workplan, and ensuring timely delivery of outputs. The Programme Assistant will also be responsible for administrative tasks, including the preparation of necessary documentation for programme activities, and will liaise with government counterparts and community leaders to foster effective working relationships. Overall, the Programme Assistant plays a vital role in supporting the community-based disaster risk management (CBDRM) initiatives and enhancing the overall preparedness and resilience of the communities in Palau.

Duties and Responsibilities:
The duties and responsibilities of the Programme Assistant include:

• Assisting in the management of day-to-day programme activities and ensuring they align with the approved workplan.
• Coordinating with local stakeholders and preparing IEC materials tailored to the local context.
• Facilitating community events, workshops, and training sessions, and following up on community mitigation projects.
• Monitoring and contributing to the reporting of programme activities, ensuring adherence to project timelines and output delivery.
• Preparing and submitting administrative forms and documentation, including payment requests and travel authorizations, in accordance with IOM procedures.
• Liaising with government counterparts, community leaders, and partner organizations to facilitate project implementation.
• Collecting and verifying documentation and data from field activities, including attendance sheets and photo documentation.
• Assisting in logistical planning for community-based activities and disseminating key messages on hazards and disaster risk reduction strategies.
• Contributing to the preparation of public information materials on hazards and emergency preparedness. 1
• Monitoring relevant hazard updates and providing logistical support during emergency preparedness or response activities. 1
• Supporting the preparation of background information and drafting inputs for concept notes, proposals, and reports related to emergency preparedness and disaster risk reduction. 1
• Adhering to IOM’s policies and procedures, including those related to prevention of sexual exploitation and abuse (PSEA) and data protection. 1
• Being willing to travel within Palau as required to support programme implementation. 1
• Performing other duties as assigned by the supervisor or Chief of Mission.

Required Qualifications:
The required qualifications for the Programme Assistant position include:

• A Bachelor’s degree in education, communications, liberal arts, public administration/policy, public health, crisis management, or related fields from an accredited academic institution.
• A minimum of four years of relevant professional experience in programme management or related areas. Alternatively, candidates with a high school diploma and six years of relevant work experience will also be considered.
• Strong organizational skills and the ability to manage multiple tasks effectively.
• Excellent communication and interpersonal skills to liaise with various stakeholders.

Educational Background:
Candidates must possess a Bachelor’s degree in a relevant field such as education, communications, liberal arts, public administration/policy, public health, or crisis management from an accredited academic institution. Alternatively, a high school diploma combined with significant relevant work experience is acceptable. This educational background ensures that the candidate has the necessary theoretical knowledge and practical skills to perform effectively in the role.

Experience:
The position requires a minimum of four years of relevant professional experience in programme management or related fields. Candidates with a high school diploma must have at least six years of relevant work experience. This experience should ideally include direct involvement in community engagement, project implementation, and coordination with various stakeholders, particularly in the context of disaster risk management and community resilience initiatives.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international context of the organization. Knowledge of local languages spoken in Palau may be considered an asset, as it would facilitate better communication with community members and stakeholders.

Additional Notes:
The position is likely a full-time role, and while the job ad does not specify the contract duration, it is common for such positions to be project-based or tied to specific funding cycles. The Programme Assistant will be expected to travel within Palau as required to support programme implementation, subject to prior approval from the supervisor and the Chief of Mission. Compensation and benefits details are not provided in the job ad, but candidates can typically expect a competitive salary and benefits package in line with IOM standards.