Security Management Unit Project Manager

Job Posting Organization:
The Organization for security" style="border-bottom: 1px dotted #007bff !important;">Security and Co-operation in Europe (OSCE) is a regional security organization established in 1975, with a mission to promote peace, stability, and democracy in its member states. The OSCE operates in 57 participating states across Europe, Central Asia, and North America, focusing on a comprehensive approach to security that encompasses politico-military, economic, environmental, and human aspects. The OSCE Secretariat, located in Vienna, provides operational and administrative support to field operations and other institutions, ensuring effective coordination of policy advice and management decisions. The organization emphasizes equal status among its participating states, with decisions made by consensus on a politically binding basis. The OSCE is committed to diversity and inclusion within its workforce, encouraging nominations from qualified candidates of all backgrounds.

Job Overview:
The position of Project Manager within the Security Management Unit is crucial for the successful implementation of the OSCE Safe Travel System (STS) project. This role is designed for seconded candidates and is expected to last until December 31, 202

• The Project Manager will lead the OSCE-wide implementation of the STS project, ensuring that it aligns with the organization's security risk management framework and emergency preparedness objectives. The successful candidate will oversee the development of project proposals, strategic plans, procurement frameworks, and budgetary forecasts, ensuring effective financial planning and monitoring of project expenditures. This position requires a proactive approach to coordinating the preparation and periodic updates of Standard Operating Procedures (SOPs), security advisories, and internal policies related to the STS. The Project Manager will serve as a focal point for liaison with internal stakeholders and external partners, ensuring operational integrity and continuous improvement across all user environments. Additionally, the role involves designing and delivering training curricula for administrators and end-users, monitoring project implementation, and managing high-level project communications.

Duties and Responsibilities:
The duties and responsibilities of the Project Manager include:

• Leading the OSCE-wide implementation of the STS project, ensuring alignment with the Organization’s security risk management framework and emergency preparedness objectives.
• Overseeing the development of project proposals, strategic plans, procurement frameworks, and budgetary forecasts; ensuring effective financial planning and monitoring project expenditures.
• Coordinating the preparation and periodic update of Standard Operating Procedures (SOPs), security advisories, internal policies, and interoffice communications relating to the STS.
• Serving as the focal point for liaison with internal stakeholders, OSCE Executive Structures, Institutions, and external partners including cloud-based system vendors.
• Providing technical oversight and continuous monitoring of the system’s performance, ensuring operational integrity and continuous improvement across all user environments.
• Coordinating directly with Security Focal Points in Field Operations and Institutions to validate emergency response procedures and maintain organizational readiness.
• Managing high-level project communications and representing the Security Management Unit in STS-related briefings and consultations with internal counterparts.
• Designing and leading the development and delivery of STS training curricula for administrators and end-users across the OSCE.
• Developing user-focused training modules for both administrative and end-user groups, as well as planning and coordinating workshops, seminars, and stakeholder engagement events. 1
• Monitoring and expediting project implementation systematically through discussions and correspondence with the staff involved in project activities and outcomes, field visits, analysis of periodic project progress reports, participation in project reviews and evaluations; utilizing information obtained as an input to corrective decision-making and revisions. 1
• Performing other duties as assigned.

Required Qualifications:
The necessary qualifications for this position include:

• A second-level university degree in security studies, risk, disaster or emergency management, social/political science, military science, public administration, law enforcement, law, or a related field. A first-level university degree in the said fields or equivalent professional qualifications from certified award-granting bodies and from military or police educational institutions in combination with two additional years of relevant experience will be accepted in lieu of the second-level university degree.
• A minimum of two years (or four years with a relevant first-level degree) of professional experience in project management, security, risk management, or other related fields.
• Experience in supporting the development, implementation, monitoring, and evaluation of multi-stakeholder projects and programmatic activities.
• Knowledge of security management systems, procedures, and methodology, conducting security needs assessments, and training plans.
• Good drafting and reporting skills, especially in the area of project management.
• Experience working in a multilateral/multicultural environment.
• Demonstrated gender awareness and sensitivity, with an ability to integrate a gender perspective into tasks and activities.
• Digital literacy and proficient use of Microsoft Office.
• Professional fluency in English with excellent communication (both oral and written) skills. Working knowledge of other official OSCE languages would be an asset. 1
• Ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different genders, and diverse political views, while maintaining impartiality and objectivity.

Educational Background:
Candidates must possess a second-level university degree in relevant fields such as security studies, risk management, disaster or emergency management, social or political science, military science, public administration, law enforcement, or law. Alternatively, a first-level university degree in these fields or equivalent professional qualifications from certified institutions, combined with two additional years of relevant experience, will be accepted in lieu of the second-level degree.

Experience:
The position requires a minimum of two years of professional experience in project management, security, risk management, or related fields. Candidates with a first-level university degree must have at least four years of relevant experience. Experience in developing, implementing, monitoring, and evaluating multi-stakeholder projects and programmatic activities is essential.

Languages:
Professional fluency in English is mandatory, with excellent oral and written communication skills. Knowledge of other official OSCE languages is considered an asset, enhancing the candidate's profile for this position.

Additional Notes:
This position is a seconded role, meaning it is open only to candidates from participating States who are nominated by their respective authorities. The contract is fixed-term and full-time, with a maximum service period of 10 years. The OSCE emphasizes the importance of diversity and inclusion, encouraging applications from qualified candidates of all backgrounds. The OSCE does not request payment at any stage of the application process, and all appointments are subject to medical clearance. Candidates should apply well in advance of the deadline to ensure timely processing of their applications, as delayed nominations will not be considered.