Programme Management Assistant (TC)

Job Posting Organization:
The International Atomic Energy Agency (IAEA) is an international organization that seeks to promote the peaceful use of nuclear energy and to inhibit its use for any military purpose, including nuclear weapons. Established in 1957, the IAEA has a mission to accelerate and enlarge the contribution of atomic energy to peace, health, and prosperity throughout the world. The organization operates in over 170 countries and has a workforce of approximately 2,500 employees. The IAEA's work is guided by its commitment to safety, security" style="border-bottom: 1px dotted #007bff !important;">security, and non-proliferation, and it collaborates with various member states and international organizations to achieve its goals.

Job Overview:
The Programme Management Assistant (TC) plays a crucial role in supporting the Department of Technical Cooperation (TC) within the IAEA. This position involves processing all administrative tasks and implementation actions related to Human Resource Capacity Building components, which include Expert Missions, Training Courses, Fellowship Trainings, and Scientific Visits. The assistant will work under the supervision of the Section Head and will provide support to the Programme Management Officer (PMO) in planning, monitoring, and implementing assigned projects. The role requires a proactive approach to managing complex and sensitive projects, ensuring that all administrative and logistical support is provided throughout the project cycle, from planning to closure. The assistant will also be responsible for maintaining effective communication with internal and external stakeholders, ensuring compliance with IAEA standards and procedures, and managing project documentation and records.

Duties and Responsibilities:
The Programme Management Assistant (TC) will be responsible for a wide range of duties, including: providing administrative and logistical support throughout all stages of the project cycle; performing administrative tasks related to project personnel, including contract management; preparing standard contractual documentation; administering travel and financial arrangements; preparing meeting documentation and training materials; managing logistical arrangements for scientific visits and training courses; processing procurement requests; reconciling budgets with expenditures; liaising with internal and external stakeholders; maintaining electronic and hard copy records; providing guidance and training to junior staff; and performing other administrative support duties as required. The assistant will also be expected to contribute to the implementation of innovative projects and initiatives within the TC department.

Required Qualifications:
Candidates must have completed secondary education and possess a minimum of five years of relevant working experience in a clerical or administrative position, with some experience in an international environment. Experience in project or personnel administration is essential. Candidates should demonstrate strong administrative skills, including the ability to draft correspondence, manage data, and organize filing systems. Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint) is required, along with sound numerical skills and attention to detail. Candidates must also have excellent oral and written command of English, and knowledge of other official IAEA languages (Arabic, Chinese, French, Russian, and Spanish) is considered an asset.

Educational Background:
The position requires candidates to have completed secondary education. While a higher education degree may be beneficial, it is not explicitly stated as a requirement. The emphasis is placed on relevant work experience and administrative skills rather than formal educational qualifications beyond secondary education.

Experience:
The ideal candidate should have a minimum of five years of relevant working experience in a clerical or administrative role. This experience should include some exposure to international environments, which is crucial for understanding the dynamics of working within a global organization like the IAEA. Experience in project or personnel administration is particularly valuable, as the role involves managing various aspects of project implementation and support.

Languages:
A strong command of English is mandatory for this position, as it is the primary working language of the IAEA. Knowledge of additional official IAEA languages, such as Arabic, Chinese, French, Russian, and Spanish, is considered advantageous and may enhance a candidate's profile during the selection process.

Additional Notes:
The IAEA offers an attractive remuneration package, including a tax-free annual net base salary starting at EUR 59,439, subject to mandatory deductions for pension contributions and health insurance. Employees are entitled to six weeks of annual vacation, a pension plan, and health insurance. The recruitment process is conducted on a local basis only, and applicants should be aware that IAEA staff members are international civil servants who must adhere to the organization's ethical standards. The IAEA is committed to gender equality and diversity in its workforce, and it has a zero-tolerance policy for conduct that is incompatible with its aims and objectives.