Administrative Officer

Job Posting Organization:
UNICEF, established in 1946, operates in over 190 countries and territories with a mission to save children's lives, defend their rights, and help them fulfill their potential. The organization is committed to promoting the rights of every child and offers diverse opportunities for professional and personal development. UNICEF emphasizes a culture of belonging and growth, providing an attractive compensation and benefits package to its employees.

Job Overview:
The Administrative Officer position at UNICEF Mozambique is pivotal in ensuring the efficient and cost-effective delivery of administrative support services across the Country Office, which includes the main office and multiple field offices. The incumbent will be responsible for guiding the operations of administrative support services and managing administrative staff. This role requires compliance with UNICEF's administrative policies, procedures, rules, and regulations, ensuring that all administrative operations align with the organization's standards. The position is integral to the Country Programme of Cooperation between the Government of Mozambique and UNICEF, which aims to support the country in achieving the targets of the 2030 Agenda for Sustainable Development and fulfilling the rights of children as outlined in the Convention on the Rights of the Child.

Duties and Responsibilities:
The key accountabilities and duties of the Administrative Officer include:

• Developing and implementing policies, procedures, and strategies for effective administrative management.
• Managing the budget for administrative services, ensuring efficient allocation and utilization of resources.
• Providing comprehensive administrative support and services to the Country Office and field offices.
• Overseeing property management, including the maintenance and safety of facilities.
• Arranging and controlling contracts related to administrative services.
• Facilitating staff learning and development initiatives to enhance the skills and capabilities of administrative personnel.
• Coordinating partnerships and collaborations with other UN agencies and stakeholders to improve administrative efficiency.
• Supporting the UN Secretary General's Efficiency Agenda by identifying areas for improvement and implementing best practices in administrative operations.

Required Qualifications:
To qualify for this position, candidates must possess a university degree in social sciences, business management, administration, finance, or a related field. Additionally, candidates should have at least one year of relevant professional work experience in office management, administration, finance, accounting, ICT, human resources, supply, or other relevant functions. Experience in both national and international contexts is highly desirable, particularly in development, fragile settings, and humanitarian contexts. Knowledge of general maintenance methods and safety precautions related to facilities management is considered an asset, as is work experience in emergency duty stations.

Educational Background:
Candidates must hold a university degree in a relevant field such as social sciences, business management, administration, finance, or a related discipline. This educational background is essential for understanding the complexities of administrative management and supporting the operational needs of UNICEF in Mozambique.

Experience:
The position requires a minimum of one year of relevant professional work experience. This experience should encompass both national and international work contexts, particularly in areas such as office management, administration, finance, accounting, ICT, human resources, and supply chain management. Candidates with experience in development, fragile settings, and humanitarian contexts will be given preference, as this background is crucial for navigating the challenges faced in such environments.

Languages:
Fluency in Portuguese and English is mandatory for this position. Proficiency in these languages is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset, particularly if they enhance the ability to engage with diverse communities and partners in Mozambique.

Additional Notes:
This position is a full-time role based in Maputo, Mozambique. UNICEF promotes a diverse and inclusive work environment and encourages applications from all qualified candidates, including those from underrepresented groups. The organization offers a comprehensive benefits package, including paid parental leave, breastfeeding breaks, and reasonable accommodations for persons with disabilities. Candidates should be aware that UNICEF has a zero-tolerance policy regarding conduct that is incompatible with the aims and objectives of the United Nations, including discrimination and harassment. All selected candidates will undergo rigorous reference and background checks, and medical clearance is required for appointments. Additionally, candidates must comply with any vaccination requirements set forth by UNICEF.