Executive Assistant

Job Posting Organization:
UN Women is an organization that operates under the United Nations, dedicated to promoting gender equality and the empowerment of women. Founded in 2010, UN Women works globally to eliminate discrimination against women and girls, ensuring their full participation in development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. The organization is committed to achieving equality between women and men, and it operates in numerous countries around the world, employing a diverse workforce that collaborates on various initiatives aimed at improving the status of women and girls.

Job Overview:
The Executive Assistant position at UN Women is a vital role that supports the Country Representative in managing daily activities, including scheduling meetings, handling correspondence, and performing various administrative tasks as required. The incumbent is expected to ensure high-quality and accurate work while promoting a client-oriented approach. This role also involves close collaboration with the Operations, Programme, and project teams to facilitate consistent service delivery and address complex administrative issues. The Executive Assistant will be responsible for maintaining the office's operational efficiency and supporting the overall mission of UN Women.

Duties and Responsibilities:

• Provide general administration and operations support to the Country Office (CO) in compliance with UN Women rules and regulations. This includes coordinating and supervising administrative support staff, managing travel arrangements, and overseeing protocol matters.
• Manage the office's assets and procurement processes, including maintaining inventory, preparing procurement plans, and conducting procurement activities.
• Organize administrative Human Resources services, such as creating vacancy announcements, managing attendance, and supporting personnel administration for both international and national staff.
• Provide administrative support for knowledge building and sharing, including organizing training sessions and compiling best practices.
• Perform other duties as necessary to ensure the efficient functioning of the office and the organization.

Required Qualifications:
The position requires a minimum of secondary education, with a Bachelor's degree in business administration or related fields being desirable. Candidates must have at least 7 years of progressively responsible experience in administration, procurement, HR, or logistic support services. Proficiency in using computers and office software packages, such as MS Word and Excel, is essential. Experience with modern web-based ERP systems, preferably Oracle Cloud, is also desirable.

Educational Background:
Candidates must have completed secondary education, with a Bachelor's degree in business administration or related fields being preferred. This educational background provides the necessary foundation for understanding the administrative processes and functions required in this role.

Experience:
The role requires a minimum of 7 years of progressively responsible experience in relevant fields such as administration, procurement, HR, or logistic support services. If the candidate holds a Bachelor's degree, a minimum of 4 years of experience is acceptable. This experience should include a strong proficiency in using office software and familiarity with web-based ERP systems.

Languages:
Fluency in English and Georgian is mandatory for this position. Additionally, knowledge of another official UN language, such as French, Arabic, Chinese, Russian, or Spanish, is considered desirable and may enhance a candidate's application.

Additional Notes:
This position is likely to be full-time, and while the job ad does not specify contract duration or seniority level, it is important to note that UN Women typically offers competitive compensation and benefits packages. The organization is committed to recruiting a diverse workforce and encourages applications from qualified individuals regardless of nationality.