Human Resources Assistant

Job Posting Organization:
The positions are located within the Staffing Team (ST) of the Staffing, Diversity and Outreach Section (SDOS) in the Human Resources Management Service (HRMS) at the United Nations Office at Vienna (UNOV) and the United Nations Office on Drugs and Crime (UNODC). The UNOV was established to support the work of the United Nations in Vienna, focusing on issues such as drug control, crime prevention, and criminal justice. The UNODC works to combat illicit drugs and international crime, promoting justice and security" style="border-bottom: 1px dotted #007bff !important;">security worldwide. The organization operates in multiple countries and employs a diverse workforce dedicated to international cooperation and sustainable development.

Job Overview:
The Human Resources Assistant will play a crucial role in the Staffing Team, acting as a strategic business partner to hiring offices throughout the staffing process. This includes responsibilities from advertising vacancies to onboarding new staff. The incumbent will support hiring managers in developing assessments and ensuring quality assurance on questions, while also maintaining the UN testing and assessment platform. The role requires facilitating the advertisement of job openings, determining applicant eligibility, conducting reference checks, and ensuring compliance in the selection of candidates. The assistant will also engage in outreach efforts to promote diversity, particularly gender parity and geographical distribution, and will represent the organization at outreach events and webinars. Additionally, the role involves maintaining HR-related databases, preparing reports, and assisting in the development of staffing initiatives and policies. The Human Resources Assistant will provide guidance to stakeholders on the staffing process and support clients in the recruitment cycle for various positions.

Duties and Responsibilities:
The incumbent will be responsible for a wide range of duties including: acting as a strategic business partner to hiring offices, supporting hiring managers in assessments, facilitating job advertisements, determining eligibility of applicants, conducting reference checks, ensuring compliance in candidate selection, engaging in outreach for job openings, organizing outreach events, maintaining HR databases, preparing documentation for various offices, conducting research on HR issues, supporting staffing initiatives, providing guidance on the recruitment cycle, onboarding staff, advising on procedures and entitlements, maintaining communication with FRMS, training new staff, assisting with data collection and analysis, and performing other work-related duties as required.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of seven years of progressively responsible work experience in human resources management or a related area is required. This experience is reduced to five years for candidates with a first-level university degree or higher. Several years of recent work experience in recruitment is essential, along with solid experience in onboarding staff and managing offers. Experience with ERP systems related to recruitment and staff administration is desirable, as is experience within the United Nations system or similar international organizations. Experience in conducting outreach for diversity and in data analytics is also desirable.

Educational Background:
A high school diploma or equivalent is required for this position. There are no specific job-related qualifications mentioned, but a first-level university degree or higher can reduce the required work experience.

Experience:
The position requires a minimum of seven years of progressively responsible work experience in human resources management or a related area. For candidates with a first-level university degree or higher, the minimum experience required is five years. Candidates should have several years of recent work experience in recruitment, as well as solid experience in onboarding and offer management. Experience with ERP systems related to recruitment and staff administration is also desirable, along with experience in conducting outreach for diversity and in data analytics.

Languages:
English is required for this position, as it is one of the working languages of the United Nations Secretariat. French is also a working language, but there are no additional desirable languages specified for this job opening. Candidates should consult the UN Language Framework for details on the minimum required level for each skill in these languages.

Additional Notes:
The job does not specify the contract duration, seniority level, or whether it is full-time or part-time. There is no mention of whether the recruitment is international or national, nor are there details on compensation or benefits.