Coordinateur(trice) des Ressources Humaines et de l’Administration

Job Posting Organization:
The Norwegian Refugee Council (NRC) is a global humanitarian organization that assists people who have been forced to flee their homes due to conflict, persecution, or natural disasters. Established to provide aid and support in some of the world's most challenging environments, NRC operates in multiple countries, focusing on delivering high-quality assistance and advocating for the rights of refugees and internally displaced persons. The organization is committed to fostering a culture of responsibility, professional growth, and innovation among its employees, ensuring that they are empowered to make a difference in the lives of those they serve. NRC emphasizes diversity, equity, and inclusion in its workforce, aiming to create a supportive environment for all employees. With a strong focus on safeguarding, NRC prioritizes the safety and dignity of all individuals involved in its operations.

Job Overview:
The position of Coordinateur(trice) des Ressources Humaines et de l’Administration is crucial within the NRC's Human Resources department. The role encompasses a wide range of operational aspects related to administration and human resources, providing essential support to the HR Manager in coordinating various HR and administrative activities. The incumbent will oversee the performance and development planning of the Assistant Admin/HR and Clerk based in Kinshasa, ensuring effective communication and collaboration with public services such as labor inspection and social security" style="border-bottom: 1px dotted #007bff !important;">security. The role also involves maintaining accurate administrative follow-ups, managing personnel records, and ensuring compliance with internal procedures. The Coordinator will play a key role in implementing HR initiatives from headquarters, participating in inter-ONG administrative meetings, and liaising with legal advisors. Additionally, the position requires the compilation and management of HR contracts and strategic documents, ensuring timely salary calculations and reporting on HR metrics.

Duties and Responsibilities:
The duties and responsibilities of the Coordinateur(trice) des Ressources Humaines et de l’Administration include: supervising the Assistant Admin/HR and Clerk, ensuring performance and development plans are in place; liaising with public services such as labor inspection and social security; overseeing administrative follow-ups related to leave and sick leave; managing the archiving of personnel files in both paper and electronic formats; coordinating the implementation of HR initiatives; participating in relevant administrative meetings; compiling HR contracts with third parties; supporting the HR Manager in reviewing strategic HR documents; ensuring compliance with legal requirements; managing payroll processes; compiling and sharing monthly and quarterly HR reports; overseeing recruitment processes including job postings, interviews, and documentation; administering written tests and participating in interview panels; and maintaining an updated recruitment tracker.

Required Qualifications:
Candidates must possess a university degree in Administration, Human Resource Management, Social Sciences, or related fields, with a minimum of five years of study. Additionally, a minimum of three years of professional experience in a similar role within humanitarian contexts is required. Proven results in fulfilling the responsibilities of the position are essential, along with a strong understanding of labor legislation and HR best practices. Candidates should demonstrate professionalism, attention to detail, effective communication skills, and the ability to work under pressure while maintaining a positive attitude.

Educational Background:
The educational background required for this position includes a university degree in Administration, Human Resource Management, Social Sciences, or other relevant fields. The degree should be complemented by substantial academic training that equips the candidate with the necessary knowledge and skills to perform effectively in a human resources and administrative role within a humanitarian organization.

Experience:
The position requires a minimum of three years of professional experience in administration and human resources coordination, particularly in humanitarian settings or similar roles. Candidates should have experience working in complex and unstable environments, demonstrating the ability to adapt and respond to challenges effectively. Proven track records of managing HR functions and administrative processes are essential for success in this role.

Languages:
Proficiency in English is mandatory, as it is essential for communication within the organization and with external partners. Knowledge of additional languages, particularly French, is considered an asset and may enhance the candidate's ability to engage with diverse stakeholders and communities.

Additional Notes:
This position is likely to be full-time, with a focus on national recruitment. The Norwegian Refugee Council is committed to providing a supportive work environment and offers competitive compensation and benefits. The organization emphasizes the importance of safeguarding and expects all employees to uphold the highest standards of respect and integrity in their interactions with colleagues and the communities they serve. The role may involve travel to various field locations, depending on operational needs.