Implementation Assistant

Job Posting Organization:
The International Atomic Energy Agency (IAEA) is an international organization that seeks to promote the peaceful use of nuclear energy and to inhibit its use for any military purpose, including nuclear weapons. Established in 1957, the IAEA has a mission to enhance global peace and security" style="border-bottom: 1px dotted #007bff !important;">security through the promotion of nuclear science and technology. The organization operates in over 170 countries and has a workforce of approximately 2,500 employees. The IAEA's work is organized into various departments and offices, each focusing on different aspects of nuclear science and applications, including health, agriculture, and environmental protection.

Job Overview:
The Implementation Assistant plays a crucial role in supporting the Department of Nuclear Sciences and Applications, specifically within the Division of Human Health. This position is designed to provide programmatic and operational support for critical projects under the Rays of Hope Initiative, which aims to enhance health outcomes through the application of nuclear techniques. The Implementation Assistant will work under the supervision of the Divisional Director, ensuring that projects are executed within the planned timelines and budget constraints. The role requires a proactive approach to managing tasks related to the program area and assisting the divisional Administrative Associate with financial matters. The assistant will also be responsible for logistical arrangements, scheduling meetings, and drafting necessary documentation, thereby contributing to the overall efficiency and effectiveness of the division's operations.

Duties and Responsibilities:
The Implementation Assistant will be responsible for a variety of administrative and logistical tasks, including but not limited to: serving as the primary point of contact for logistical arrangements; providing administrative assistance using IAEA electronic systems such as AIPS and iProc; coordinating and implementing internal and external meetings, seminars, and events; drafting documents and managing clearance processes; making travel arrangements for staff and consultants; preparing travel authorizations and claims; monitoring funds and expenditures for assigned projects; drafting standard correspondence; formatting letters, reports, and technical documents; and collaborating with other support staff to ensure smooth operations within the executive office. The assistant will also be expected to input, retrieve, and assemble information from databases, demonstrating proficiency in using both commercial and IAEA-specific software applications.

Required Qualifications:
Candidates must possess completed secondary education and a minimum of five years of general office support experience, with some experience in an international environment. The role requires proficiency in drafting and formatting reports and correspondence, as well as experience in events and travel management. A high degree of accuracy and attention to detail is essential. Additionally, candidates should demonstrate strong oral and written communication skills in English, with knowledge of other official IAEA languages (Arabic, Chinese, French, Russian, and Spanish) considered an asset. Administrative skills testing may be part of the selection process to ensure candidates meet the required standards.

Educational Background:
The position requires candidates to have completed secondary education. While higher education is not explicitly mentioned, it is often preferred in administrative roles within international organizations. The educational background should ideally include training or coursework relevant to administrative support, office management, or related fields.

Experience:
The Implementation Assistant should have a minimum of five years of general office support experience. This experience should ideally include work in an international context, which would provide familiarity with the unique challenges and requirements of such environments. Experience in drafting and formatting reports, managing events, and handling travel logistics is also essential for this role.

Languages:
A good command of English is mandatory for this position, as it is the primary working language of the IAEA. Knowledge of other official IAEA languages, such as Arabic, Chinese, French, Russian, and Spanish, is considered advantageous and may enhance a candidate's profile during the selection process.

Additional Notes:
This position is part-time, with a 50% work schedule. The IAEA offers an attractive remuneration package, including a tax-free annual net base salary starting at EUR 57,876 for full-time positions, with adjustments made for part-time roles. Employees are entitled to six weeks of annual vacation, a pension plan, and health insurance. The IAEA is committed to gender equality and diversity in its workforce and recruits on a local basis only. Candidates should be aware that IAEA staff members are international civil servants and must adhere to the organization's ethical standards, which include a zero-tolerance policy for discrimination and harassment.