Safeguards Operations Assistant

Job Posting Organization:
The International Atomic Energy Agency (IAEA) is an international organization that was established in 195

• Its mission is to promote the peaceful use of nuclear energy and to inhibit its use for any military purpose, including nuclear weapons. The IAEA operates in over 180 countries and employs thousands of staff members who work in various capacities to ensure nuclear safety and security" style="border-bottom: 1px dotted #007bff !important;">security worldwide. The organization plays a crucial role in global efforts to prevent the proliferation of nuclear weapons and to support the development of nuclear technology for peaceful purposes.

Job Overview:
The Safeguards Operations Assistant position is integral to the Department of Safeguards at the IAEA, which functions as the world's nuclear inspectorate. The primary responsibilities of the Safeguards Operations Assistant include supporting the development and implementation of safeguards, managing correspondence with states regarding evaluation and implementation activities, and assisting in the preparation of inspection and state evaluation reports. The role requires proficiency in coordinating field activities, managing documentation, and ensuring compliance with safeguards commitments. The incumbent will work closely with inspectors and other stakeholders to facilitate effective communication and timely responses to operational needs. This position is essential for maintaining the integrity of the IAEA's safeguards system and ensuring that nuclear materials are not diverted from peaceful uses.

Duties and Responsibilities:
The Safeguards Operations Assistant will be responsible for a variety of tasks, including but not limited to: assisting in the preparation and implementation of field activities, managing correspondence with states regarding safeguards activities, initiating plans for field activities through the SAFIRE system, organizing briefing and debriefing meetings, managing the workflow for seals distribution, consolidating field analysis results, supporting the drafting and publishing of reports, and providing cover for other staff as needed. The role requires attention to detail, strong organizational skills, and the ability to work collaboratively with a diverse team. The assistant will also be expected to track reporting timelines and ensure compliance with departmental recommendations.

Required Qualifications:
Candidates must have completed secondary education and possess a minimum of five years of relevant working experience. A proven understanding of the treatment of confidential and sensitive information related to safeguards is considered an asset. The position requires excellent oral and written communication skills in English, and knowledge of other official IAEA languages such as Arabic, Chinese, French, Russian, and Spanish is advantageous. Administrative skills and proficiency in MS Office applications are also required. An administrative skills test may be part of the selection process.

Educational Background:
The minimum educational requirement for this position is the completion of secondary education. Candidates with further education or specialized training in relevant fields may have an advantage in the selection process, although it is not explicitly stated as a requirement.

Experience:
The position requires a minimum of five years of relevant working experience. This experience should ideally include familiarity with safeguards systems and procedures, as well as experience in administrative support roles. Candidates should demonstrate a solid understanding of the processes involved in nuclear safeguards and the ability to handle sensitive information appropriately.

Languages:
A strong command of English is mandatory for this position, as it is the primary working language of the IAEA. Knowledge of additional official IAEA languages, including Arabic, Chinese, French, Russian, and Spanish, is considered an asset and may enhance a candidate's application.

Additional Notes:
The IAEA offers an attractive remuneration package, including a tax-free annual net base salary starting at EUR 57,876, along with benefits such as six weeks of annual vacation, a pension plan, and health insurance. The recruitment process is conducted on a local basis, and applicants should be aware that IAEA staff members are international civil servants and must adhere to the organization's ethical standards. The IAEA has a zero-tolerance policy for conduct that is incompatible with its mission, including discrimination and harassment. The evaluation process for applicants will include a review of submitted information, and candidates may be subject to assessments and background checks as part of the recruitment process.