Transport Assistant

Job Posting Organization:
The job posting organization is the United Nations High Commissioner for Refugees (UNHCR), which was established in 1950 with the mission to protect and support refugees and displaced persons worldwide. UNHCR operates in over 130 countries and employs more than 18,000 staff members. The organization is dedicated to ensuring that everyone has the right to seek asylum and find safe refuge in another state, and it strives to provide durable solutions for refugees, including voluntary repatriation, local integration, or resettlement to a third country. UNHCR's work is guided by the principles of humanity, neutrality, impartiality, and independence, and it collaborates with various stakeholders, including governments, NGOs, and other UN agencies, to fulfill its mission.

Job Overview:
The Transport Assistant position is a vital role within the Administration Unit of UNHCR, responsible for managing all transport-related activities. The incumbent will be expected to interact regularly with staff at various levels within the organization and maintain frequent communication with local suppliers, authorities, and other external stakeholders, such as vehicle maintenance service providers and UN agency counterparts. The Transport Assistant will oversee the fleet of UNHCR-owned vehicles and any rented vehicles, ensuring their proper maintenance and utilization. This role requires a strong understanding of UNHCR's regulatory framework and adherence to its core values of professionalism, integrity, and respect for diversity. The Transport Assistant will also be responsible for supervising drivers, coordinating transportation schedules, and ensuring compliance with safety regulations while managing the vehicle fleet effectively.

Duties and Responsibilities:
The Transport Assistant will have a comprehensive set of duties and responsibilities, including overseeing the fleet of UNHCR-owned and rented vehicles, providing administrative assistance related to vehicle acquisition, maintenance, and utilization. The incumbent will be responsible for recording fuel and gas consumption, maintaining accurate records of vehicle mileage, and updating fleet management software. They will report incidents and accidents to the relevant authorities and ensure that all vehicles are used in accordance with UN rules and regulations. The Transport Assistant will coordinate maintenance schedules, manage driver assignments, and arrange transportation for staff during official visits and road missions. Additionally, they will monitor road networks and traffic rules, ensuring that drivers operate vehicles safely and report any defects in a timely manner. The role also involves supporting risk management and decision-making processes within the area of responsibility.

Required Qualifications:
Candidates for the Transport Assistant position must possess a minimum of one year of relevant experience, along with a High School Diploma or a Bachelor’s degree or equivalent. Essential qualifications include a valid driving license and certifications in Auto Mechanics and Transportation and Logistics. Knowledge of driving rules and regulations, basic office equipment skills, and familiarity with fleet management software are also required. Desirable qualifications include experience in motor car maintenance, routine mechanical repairs, and exposure to administrative functions within UNHCR operations. Strong organizational and administrative skills are essential for this role, as well as the ability to work under pressure and meet tight deadlines.

Educational Background:
The educational background required for the Transport Assistant position includes a High School Diploma as a minimum, with a Bachelor’s degree or equivalent being preferred. Relevant certifications in Auto Mechanics, Transportation, and Logistics are also essential for candidates to possess. These educational qualifications ensure that the incumbent has the foundational knowledge and skills necessary to perform the duties of the role effectively.

Experience:
The level of experience required for the Transport Assistant position is at least one year of relevant experience in transport operations, fleet management, or dispatch services. Candidates should have experience coordinating complex surface transport operations and managing vehicle fleets. Familiarity with UNHCR's operational context and experience in using fleet management software, such as Fleet Wave, is highly desirable. The ability to work in high-pressure environments and meet short deadlines is also crucial for success in this role.

Languages:
For the Transport Assistant position, knowledge of English is mandatory, as it is the UN working language at the duty station. Candidates should have at least a B2 level proficiency in English. Additionally, knowledge of the local language and any other UN working languages would be considered an advantage, enhancing communication and collaboration within the diverse environment of UNHCR.

Additional Notes:
This position is classified as a General Service role at the GS4 grade level and is a regular assignment with a target start date of January 1, 202

• The position is based in Khartoum, Sudan, with a hardship level classified as E, indicating a challenging living and working environment. The role is non-family with residential location considerations, and the incumbent may be eligible for danger pay due to the nature of the assignment. The application deadline is set for November 15, 2025, and candidates are encouraged to apply before this date to be considered for the position.