Senior Operations Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is an international development finance institution that was established to foster economic growth and cooperation in the Asia-Pacific region. Headquartered in Manila, Philippines, ADB has 69 member countries, with 50 of them from the Asia and Pacific region. The organization is dedicated to alleviating poverty and promoting sustainable development through financial assistance, knowledge sharing, and partnerships. ADB aims to achieve a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while continuously working to eradicate extreme poverty. The institution operates under its Strategy 2030, which outlines its vision and goals for the future. ADB is committed to creating an inclusive work environment that respects diversity and encourages equal opportunities for all individuals, regardless of their background. Women are particularly encouraged to apply for positions within the organization.

Job Overview:
The Senior Operations Assistant position is situated within the Regional Cooperation and Integration Unit of the South Asia Department at ADB. This role is crucial for supporting the Regional Head in the administration, processing, and monitoring of various projects and technical assistance initiatives. The Senior Operations Assistant will be responsible for ensuring that operations run smoothly and efficiently, which includes managing project information, maintaining databases, assisting in project implementation, and providing comprehensive administrative support to supervisors and the team. The position requires a proactive approach to managing tasks and responsibilities, as well as effective communication and coordination with team members to ensure timely completion of deliverables. The role also involves supporting knowledge management activities and providing guidance to junior staff, making it essential for the candidate to have strong organizational and interpersonal skills.

Duties and Responsibilities:
The Senior Operations Assistant will undertake a variety of duties, including but not limited to: monitoring technical assistance projects under processing, with a focus on milestone events and deliverables; preparing, reviewing, and finalizing correspondence, reports, and documentation in line with ADB standards; supporting missions and team events by coordinating logistics and ensuring smooth execution; collecting, compiling, and analyzing data to aid in reports and presentations; managing supervisors' schedules, appointments, meetings, and travel arrangements; coordinating effectively with team members to manage workloads; relieving other Senior Operations Assistants as directed; and performing additional duties as assigned in the workplan. This role requires a high level of attention to detail and the ability to manage multiple tasks simultaneously.

Required Qualifications:
Candidates for the Senior Operations Assistant position must possess a Bachelor's degree and have at least 5 years of relevant professional experience. This experience should include operations within multilateral development banks or similar organizations. Candidates should also have experience in preparing reports, presentations, or manuals for management or board review. Proficiency in productivity tools, databases, and applications commonly used in multilateral organizations is essential. Additionally, candidates should demonstrate the ability to manage multiple tasks, coordinate schedules, documents, and project deliverables, and collaborate effectively with individuals from diverse backgrounds and nationalities. Strong written and verbal proficiency in English is mandatory.

Educational Background:
The educational requirement for the Senior Operations Assistant position is a Bachelor's degree. This foundational education is essential for understanding the complexities of operations within a multilateral development context and for effectively contributing to the team's objectives.

Experience:
The position requires a minimum of 5 years of relevant professional experience. This experience should ideally be in operations within multilateral development banks or similar organizations, where the candidate has gained insights into project management, administrative support, and coordination of complex tasks. The ability to prepare reports and presentations for management review is also a critical aspect of the required experience.

Languages:
Proficiency in English is mandatory for this position, both written and verbal. This is essential for effective communication within the organization and with external stakeholders. While English is the primary language required, knowledge of additional languages may be considered an asset, particularly if they are relevant to the regions in which ADB operates.

Additional Notes:
This appointment is a fixed-term position for an initial period of 3 years, with the possibility of extension for up to 2 additional years, conversion to a regular appointment, or termination at the end of the initial period based on ADB's needs and the employee's performance. The role is open to both internal and external applicants, and ADB offers competitive compensation along with a comprehensive benefits package, which includes paid leave, medical and health benefits, life insurance, staff development opportunities, a retirement plan, and housing and education allowances if applicable. ADB is committed to fostering an inclusive work environment and encourages all qualified candidates to apply.