Associate Project Officer

Job Posting Organization:
The Asian Development Bank (ADB) is an international development finance institution that was established to foster economic growth and cooperation in the Asia-Pacific region. Headquartered in Manila, Philippines, ADB was founded in 1966 and has grown to include 69 member countries, with 50 of those from the Asia and Pacific region. ADB's mission is to alleviate poverty and promote sustainable development through financial assistance, knowledge sharing, and partnerships. The organization is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while also focusing on eradicating extreme poverty. ADB operates in various sectors, including energy, transport, and social development, and aims to deliver impactful strategies and initiatives that align with its strategic agenda. ADB is dedicated to creating an inclusive work environment and encourages applications from all qualified candidates, particularly women and underrepresented groups.

Job Overview:
The Associate Project Officer position is a critical role within the Energy Sector Office of the Asian Development Bank. This position is designed for individuals who are eager to contribute to the effective management and administration of energy sector projects. The Associate Project Officer will play a vital role in supporting the processing, implementation, and administration of investment and technical assistance projects. The successful candidate will work both independently and collaboratively, providing operational, analytical, and knowledge support to ensure the smooth functioning of the team. The role requires a proactive approach to project management, including monitoring project performance, preparing reports, and addressing any issues that arise during project implementation. The Associate Project Officer will also engage with various stakeholders, including government agencies and development partners, to facilitate the successful execution of ADB-financed projects. This position offers an opportunity to make a significant impact on the energy sector in the Asia-Pacific region and contribute to ADB's mission of sustainable development.

Duties and Responsibilities:
The duties and responsibilities of the Associate Project Officer include a comprehensive range of tasks aimed at ensuring the successful administration and management of energy sector projects. Key responsibilities include:

• Supporting the processing, implementation, and administration of investment projects and technical assistance projects, with a focus on the energy sector.
• Monitoring the progress of assigned projects and preparing detailed project performance reports.
• Preparing annual forecasts of contract awards and disbursements, identifying factors responsible for any shortfalls, and taking necessary actions to expedite achievements of target levels.
• Identifying issues related to project implementation and coordinating closely with executing agencies, implementing agencies, contractors, consultants, and project beneficiaries to address these issues effectively.
• Preparing internal procurement papers and reviewing procurement documents, including technical designs and cost estimates.
• Conducting review missions with government counterparts and participating in project inception, review, mid-term review, and completion missions.
• Analyzing the team's portfolio performance and providing guidance to team members.
• Maintaining effective relationships with government agencies, development partners, and other stakeholders to facilitate project formulation and monitoring.
• Contributing to sector assessments and providing advice on project procurement and sector policies. 1
• Supporting knowledge management initiatives and mentoring junior staff as needed. 1
• Performing other duties as assigned in accordance with the workplan.

Required Qualifications:
To qualify for the Associate Project Officer position, candidates must possess a Bachelor's degree in engineering, finance, business administration, public administration, or related disciplines. Advanced training in relevant fields is preferred. Candidates should have at least 5 years of hands-on experience in portfolio management, project administration, budget preparation, and project processing activities related to loans and technical assistance projects. Familiarity with industry best practices and guidelines is essential, along with strong analytical, interpersonal, and cross-cultural skills. A sound understanding of ADB or similar multilateral development bank procedures related to project processing and administration is required, including knowledge of safeguards compliance. Excellent oral and written communication skills in English are mandatory, and proficiency with computer-based applications is necessary.

Educational Background:
Candidates must hold a Bachelor's degree in a relevant field such as engineering, finance, business administration, or public administration. Advanced training or qualifications in these areas is highly desirable and will be considered an asset for applicants seeking this position.

Experience:
The Associate Project Officer role requires a minimum of 5 years of relevant experience in portfolio management, project administration, and budget monitoring. Candidates should have a proven track record of working on loan and technical assistance projects, demonstrating their ability to manage complex project activities effectively. Experience in a multilateral development bank or similar organization is advantageous, as it provides familiarity with the specific procedures and practices that govern project processing and administration.

Languages:
Proficiency in English is mandatory for this position, as it is the primary language of communication within ADB. Strong oral and written communication skills in English are essential for preparing reports, engaging with stakeholders, and participating in meetings. While English is the required language, knowledge of additional languages relevant to the Asia-Pacific region may be considered a plus, enhancing the candidate's ability to engage with diverse stakeholders.

Additional Notes:
This position is a fixed-term appointment for an initial period of 3 years, with the possibility of extension for up to 2 additional years, depending on the needs of ADB and the performance of the staff member. The role is open to both internal and external applicants, and ADB is committed to providing a competitive compensation package, including paid leave, medical benefits, life insurance, retirement plans, and housing allowances where applicable. ADB encourages applications from all qualified candidates, particularly women and individuals from underrepresented groups, to ensure a diverse and inclusive work environment.