(Senior) Operations Assistant

Job Posting Organization:
The Asian Development Bank (ADB) is an international development finance institution established to foster economic growth and cooperation in the Asia-Pacific region. Founded in 1966, ADB has grown to include 68 member countries, with 49 of these from the Asia and Pacific region. The organization is dedicated to alleviating poverty and promoting sustainable development through various financial and technical assistance programs. ADB's mission is to create a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while also working to eradicate extreme poverty. The institution combines finance, knowledge, and partnerships to achieve its goals, particularly under its Strategy 2030 framework. ADB is headquartered in Manila, Philippines, and employs a diverse workforce that reflects the cultural and professional backgrounds of its member countries. ADB is committed to providing equal opportunities and fostering an inclusive work environment, encouraging applications from all qualified candidates regardless of their background, gender, or disabilities.

Job Overview:
The Senior Operations Assistant position is integral to the Transport Sector Office (SD1-TRA) within the Sectors Department 1 (SD1) of ADB. This role involves providing comprehensive operational support related to project processing and administration, public communication, and analytical tasks. The successful candidate will be responsible for managing various aspects of the sector office's portfolio, including loan and technical assistance projects. The position requires a proactive approach to liaising with counterparts, preparing essential project documents, and maintaining accurate project data in ADB's systems. The Senior Operations Assistant will also contribute to knowledge management activities, ensuring high-quality communication outputs related to the transport sector. This role is pivotal in supporting the overall mission of ADB to foster sustainable development in the region, and it demands a strong ability to coordinate and multi-task effectively while adhering to ADB's standards and protocols.

Duties and Responsibilities:
The duties and responsibilities of the Senior Operations Assistant include:

• Providing operational support for loan and technical assistance projects, including managing inquiries and liaising with supervisors.
• Assisting in the preparation of key project documents such as the Report and Recommendation of the President (RRP) and Project Administration Manual (PAM).
• Maintaining and updating project processing information in ADB's eOperations system, including project descriptions, financing plans, and monitoring obligations of executing agencies.
• Supporting consultant recruitment, procurement, and contract management processes.
• Contributing to the maintenance of databases related to portfolio indicators and ensuring efficient filing systems for easy retrieval of documents.
• Producing high-quality content for various communication channels, including press releases and social media posts.
• Assisting in the planning and execution of knowledge management activities, including preparing presentations and reports.
• Coordinating with various stakeholders, including DMC participants and other ADB staff, to facilitate knowledge activities.
• Supporting project missions and team management under the guidance of the director. 1
• Performing other duties as assigned in the workplan.

Required Qualifications:
Candidates for the Senior Operations Assistant position must possess a Bachelor's degree in economics, commerce, engineering, or a related field. A minimum of 5 years of relevant professional experience is required, demonstrating a strong background in operations support within a multilateral organization or similar environment. Advanced computer skills are essential, including proficiency in word processing, presentations, spreadsheets, and familiarity with business intelligence and artificial intelligence applications. Candidates should also have excellent coordination and interpersonal skills, enabling effective collaboration with diverse teams and stakeholders. A good understanding of ADB's activities and the ability to manage confidential matters with discretion are crucial for this role. Strong oral, written, and digital communication skills in English are mandatory, and familiarity with ADB's standards and procedures is advantageous.

Educational Background:
The educational background required for the Senior Operations Assistant position includes a Bachelor's degree in relevant fields such as economics, commerce, engineering, or other related disciplines. This educational foundation is essential for understanding the complexities of project management and operations within the context of ADB's mission and objectives.

Experience:
The position requires at least 5 years of relevant professional experience in operations support, project administration, or a related field. Candidates should have a proven track record of managing multiple tasks effectively and demonstrating strong analytical and organizational skills. Experience working in a multilateral organization or similar environment is highly desirable, as it provides the necessary context for understanding ADB's operations and the challenges faced in the region.

Languages:
Fluency in English is mandatory for this position, with excellent oral and written communication skills required. While English is the primary language of communication at ADB, knowledge of additional languages relevant to the Asia-Pacific region may be considered an asset, enhancing the candidate's ability to engage with diverse stakeholders and contribute to ADB's mission.

Additional Notes:
This position is a fixed-term appointment with the possibility of renewal, initially for a period of up to 3 years or until the Normal Retirement Date (NRD), whichever comes first. The decision to renew the appointment will depend on various factors, including the ongoing need for the specific skills and experience of the staff member, available funding, and performance evaluations. The position is open to both internal and external applicants, and multiple positions at various grades may be filled from this opening. ADB offers competitive compensation and a comprehensive benefits package, including paid leave, medical benefits, life insurance, staff development opportunities, and retirement plans. Local staff will be based in Manila, Philippines.