Finance and Administrative Associate

Job Posting Organization:
UN Women was established in July 2010 by the United Nations General Assembly as part of the UN reform agenda. The organization focuses on gender equality and the empowerment of women, merging the work of four previously distinct parts of the UN system. UN Women operates globally, with a mission to eliminate discrimination against women and girls, empower women, and achieve equality between women and men as partners and beneficiaries of development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. The organization is committed to creating a diverse and inclusive environment, employing individuals regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. UN Women has a zero-tolerance policy on conduct incompatible with its aims and objectives, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination. The organization emphasizes integrity, professionalism, and respect for diversity in its operations and workforce.

Job Overview:
The Finance and Administrative Associate position at UN Women Mozambique Country Office is crucial for supporting the development and implementation of various projects in line with UN Women’s rules and regulations. Reporting to the Programme Coordinator, the Associate will play a key role in financial management and operational support, ensuring the efficient and transparent use of financial resources. This role requires collaboration with program and operations teams to address complex finance-related issues and to provide necessary administrative support. The Associate will be responsible for executing a wide range of financial and administrative services, ensuring compliance with UN Women’s financial and administrative policies. The position also involves monitoring financial transactions, preparing budgets, and providing finance support to the Programme and Operations teams, thereby contributing to the overall success of the Country Office's programs.

Duties and Responsibilities:
The Finance and Administrative Associate will undertake a variety of duties, including implementing financial strategies and ensuring compliance with UN Women’s financial regulations. Responsibilities include reviewing and verifying financial transactions, monitoring financial exceptions, and providing assistance in the planning of financial resources. The Associate will prepare and administer the Country Office budgets, track expenditures, and ensure the timely use of financial resources. Additionally, the role involves providing finance support to the Programme and Operations teams, preparing financial reports, and assisting with audits. The Associate will also compile information for resource mobilization efforts and facilitate knowledge sharing within the organization. Other duties may include conducting training events, supervising staff, and performing additional tasks as necessary for the efficient functioning of the office.

Required Qualifications:
Candidates for the Finance and Administrative Associate position must possess a strong understanding of financial rules and regulations, as well as accounting principles. Proficiency in IT tools and management systems is essential, along with excellent skills in spreadsheet and database packages. The ability to administer financial processes and transactions effectively is crucial. The position requires a commitment to client-oriented service and the ability to work collaboratively with various teams. Candidates should demonstrate integrity, professionalism, and respect for diversity in their work.

Educational Background:
The minimum educational requirement for this position is the completion of secondary education. Specialized national or international certification in accounting and finance is considered an asset. A Bachelor's degree in finance or accounting is desirable, and successful completion of the UN Women Accounting and Finance Test is required as part of the selection process.

Experience:
Candidates should have at least 7 years of progressively responsible experience in finance. Experience with computers and office software packages, including MS Word and Excel, is required. Familiarity with web-based management systems is also necessary. Experience in using a modern web-based ERP system, preferably Oracle Cloud, is desirable, as it will enhance the candidate's ability to perform the required tasks effectively.

Languages:
Fluency in English and Portuguese is mandatory for this position. Knowledge of another official UN language, such as French, Arabic, Chinese, Russian, or Spanish, is considered an asset and may enhance the candidate's qualifications.

Additional Notes:
This position is full-time and may involve working closely with international teams. The Finance and Administrative Associate will be expected to adhere to UN Women’s policies and procedures, including undergoing rigorous reference and background checks. The organization emphasizes the importance of completing all sections of the application form to avoid disqualification from the recruitment process. Selected candidates will be expected to demonstrate their commitment to UN Women’s values and competencies.