Finance and Administrative Associate

Job Posting Organization:
UN Women was established in July 2010 by the United Nations General Assembly as part of the UN reform agenda. Its mission is to advocate for gender equality and the empowerment of women globally. The organization works towards eliminating discrimination against women and girls, promoting women's empowerment, and achieving equality between women and men in various sectors including development, human rights, humanitarian action, and peace and security" style="border-bottom: 1px dotted #007bff !important;">security. UN Women operates in multiple countries and employs a diverse workforce dedicated to these goals.

Job Overview:
The Finance and Administrative Associate position at UN Women Mozambique Country Office is crucial for supporting the development and implementation of various projects in alignment with UN Women’s rules and regulations. This role involves providing comprehensive financial management and operational support, ensuring efficient and transparent use of financial resources. The Associate will report to the Programme Coordinator and will work closely with both the programme and operations teams to address complex finance and administrative issues. The position requires a proactive approach to financial strategies, compliance with international accounting standards, and the ability to adapt processes to meet organizational needs. The Associate will also be responsible for maintaining effective communication with stakeholders and ensuring timely delivery of financial services in support of the Country Office’s objectives.

Duties and Responsibilities:
The Finance and Administrative Associate will undertake a wide range of duties including implementing financial strategies in compliance with UN Women regulations, preparing and administering budgets, providing finance support to programme and operations teams, and facilitating resource mobilization efforts. Specific responsibilities include reviewing financial transactions, monitoring financial exceptions, preparing cost recovery documents, managing petty cash funds, and assisting with audits. The Associate will also be involved in training and knowledge sharing initiatives, ensuring that best practices in financial management are disseminated among stakeholders. Additionally, the role requires maintaining internal expenditure control systems and ensuring that all financial activities are documented and reported accurately.

Required Qualifications:
Candidates must possess a strong understanding of financial rules and regulations, accounting principles, and the ability to execute financial processes effectively. Proficiency in IT tools and management systems is essential, along with excellent skills in spreadsheet and database applications. The Associate should demonstrate the ability to provide input for business process improvements and execute financial transactions accurately. Strong analytical skills and attention to detail are critical for this role, as well as the ability to work collaboratively with diverse teams.

Educational Background:
A minimum of secondary education is required for this position, with specialized national or international certification in accounting and finance considered an asset. A Bachelor's degree in finance or accounting is desirable. Additionally, successful completion of the UN Women Accounting and Finance Test is mandatory as part of the selection process.

Experience:
Candidates should have at least 7 years of progressively responsible experience in finance, demonstrating a solid background in financial management and administration. Experience with office software packages, particularly MS Word and Excel, as well as familiarity with web-based management systems, is required. Experience with modern web-based ERP systems, preferably Oracle Cloud, is also desirable, indicating a candidate's ability to adapt to new technologies and systems.

Languages:
Fluency in both English and Portuguese is required for this position, as effective communication in these languages is essential for collaboration with stakeholders. Knowledge of another official UN language, such as French, Arabic, Chinese, Russian, or Spanish, is considered an advantage and may enhance a candidate's profile.

Additional Notes:
This position is full-time and based in Maputo, Mozambique. UN Women is committed to diversity and inclusion, ensuring that all employment decisions are based on qualifications and organizational needs. The organization has a zero-tolerance policy regarding misconduct and expects all personnel to adhere to high standards of conduct. Candidates will undergo rigorous background checks, including verification of academic credentials and employment history. Applicants must ensure that all sections of the application form are completed to avoid disqualification from the recruitment process.