Project Assistant

Job Posting Organization:
The International Organization for Migration (IOM) is an intergovernmental organization that provides services and advice concerning migration to governments and migrants alike. Established in 1951, IOM has grown to include 173 member states and operates in over 100 countries worldwide. The organization's mission is to promote humane and orderly migration for the benefit of all, ensuring that migration is safe, orderly, and dignified. IOM works to assist in the management of migration, provide humanitarian assistance, and support the development of migration policies that respect human rights and promote social and economic development.

Job Overview:
The Project Assistant will play a crucial role in supporting the implementation of the African Development Bank-funded Sudan Integrated Social Sector Infrastructure Rehabilitation Project (SISSIRP). This project aims to restore and expand access to essential services in health, education, and sanitation across four states in Sudan. The Project Assistant will work under the supervision of the Deputy Chief of Mission and the Programme Manager, providing both strategic and technical support to ensure that health program functions are carried out in accordance with IOM’s regulations. The role involves monitoring health-focused implementing partners, conducting site visits, drafting reports, and assisting in the assessment of potential partners. The Project Assistant will also contribute to capacity building efforts and ensure that project activities align with national and IOM standards.

Duties and Responsibilities:

• Provide technical support to health-focused implementing partners funded by the AfDB and monitor their activities to ensure compliance with national and IOM standards.
• Conduct regular site visits to verify the progress of health projects against agreed indicators and work plans.
• Participate in assessing potential health implementing partners to evaluate their capacity to execute project activities.
• Draft monitoring reports on health sub-grantee activities and achievements for AfDB program reporting.
• Track and report on challenges faced by health-focused partners in the field.
• Review narrative and financial reports submitted by health sub-grantees and provide feedback to the Programme Manager.
• Conduct follow-up visits to project sites during and after implementation to assess impact.
• Attend Health Cluster meetings and prepare minutes for the Programme Manager.
• Assist in documenting project activities through photos and videos for verification and visibility. 1
• Contribute to the project capacity building plan to enhance the capabilities of potential sub-grantees. 1
• Accompany the Programme Manager and donors on site visits, providing insights on project progress. 1
• Perform additional duties as assigned by the Programme Manager.

Required Qualifications:
Candidates must possess a high school degree or equivalent with at least five years of relevant professional experience, or a university degree in Public Health, Medicine, or a related field with at least three years of relevant experience. Experience in health project planning and implementation, report writing, and administrative and financial management is essential. Candidates should also have sound knowledge of healthcare management and demonstrate strong analytical and planning skills. Proficiency in computer applications, including word processing, spreadsheets, and data analysis, is required.

Educational Background:
The educational background required for this position includes a high school diploma or equivalent with significant professional experience, or a university degree in a relevant field such as Public Health or Medicine from an accredited institution. Accredited institutions are those listed in the UNESCO World Higher Education Database, ensuring that candidates have received quality education that meets international standards.

Experience:
The position requires candidates to have experience working with non-governmental organizations, international governmental organizations, or UN agencies. Candidates should have a proven track record in health project planning and implementation, as well as experience in report writing and financial management. Familiarity with administrative procedures, budget monitoring, and internal control processes is also necessary to effectively manage project resources and ensure compliance with organizational standards.

Languages:
Fluency in Arabic and English is mandatory for this position, both oral and written. The ability to communicate effectively in these languages will be evaluated during the selection process, which may include written and oral assessments. Knowledge of additional languages such as French or Spanish, which are also official languages of IOM, is considered an asset but not required.

Additional Notes:
This position is subject to local recruitment, meaning that only candidates with a valid residence and work permit for Sudan will be considered. The appointment is contingent upon funding confirmation and the candidate's medical fitness for the role. The selection process may also be used to fill similar positions in various duty stations. Recommended candidates will remain eligible for appointment in similar roles for a period of 24 months. IOM maintains a zero-tolerance policy regarding conduct that contradicts the organization's principles, including discrimination and harassment. Candidates are encouraged to submit their applications through the IOM online recruitment system, which allows them to track their application status.