Transport Assistant

Job Posting Organization:
The OSCE Programme Office in Bishkek (POiB) is part of the Organization for security" style="border-bottom: 1px dotted #007bff !important;">Security and Co-operation in Europe (OSCE), which was established to address a wide range of security issues including counter-terrorism, border security, and transnational threats. The office focuses on developing the country's regions, combating corruption, supporting justice sector reforms, implementing election reforms, promoting gender equality, and building resilient societies. The OSCE operates in multiple countries and has a mission to foster peace, stability, and democracy across its member states.

Job Overview:
The Transport Assistant position is crucial for the efficient delivery of transport services within the OSCE Programme Office in Bishkek. This role involves providing administrative and logistical support for transport services, coordinating vehicle operations, maintaining transport records, and assisting with the implementation of transport-related policies. The Transport Assistant will work under moderate supervision, ensuring the timely maintenance of vehicles, monitoring fuel consumption, and controlling the usage of official vehicles. The position requires effective communication with various stakeholders, including mission members, vehicle dealerships, and government departments, to facilitate smooth transport operations and compliance with regulations.

Duties and Responsibilities:
The Transport Assistant will be responsible for implementing OSCE regulations related to transport and fleet management, scheduling and supervising drivers, reviewing transportation requests, conducting driving assessments, and coordinating training for mission members. The role includes advising on traffic regulations, issuing driving permits, maintaining vehicle insurance lists, and processing accident documentation. The assistant will also collect and process vehicle trip tickets, record fuel consumption, prepare monthly reports, and assist with audits. Additionally, the Transport Assistant will manage vehicle maintenance schedules, scrutinize repair costs, and maintain a history of repairs. The position requires updating the Fleet Management plan and providing recommendations for vehicle replacements, as well as ensuring compliance with fleet systems and monitoring utilization and fuel consumption.

Required Qualifications:
Candidates must have completed secondary education with specialized training in vehicle maintenance, transport services, or logistics. A minimum of four years of relevant experience is required, with a preference for experience in international organizations. A valid driving license (categories 'B' and 'C') is mandatory. Candidates should possess a thorough understanding of transport and administrative procedures, experience in logistical support, and advanced computer literacy, particularly in Microsoft Office applications. Familiarity with fleet management and ERP software is an asset. Candidates should demonstrate gender awareness and the ability to work in diverse teams while maintaining impartiality.

Educational Background:
The position requires a completed secondary education, supplemented by specialized training in vehicle maintenance, transport services, or transport logistics. This educational background is essential for understanding the technical and administrative aspects of transport operations within the OSCE framework.

Experience:
The ideal candidate should have a minimum of four years of working experience in vehicle maintenance, transport logistics, or fleet management. This experience can be reduced to three years with a first-level university degree or two years with a second-level university degree. Experience in an international organization is preferred, as it provides valuable insights into the operational standards and practices expected in this role.

Languages:
Proficiency in both oral and written communication in English and local languages (Russian/Kyrgyz) is mandatory. This linguistic capability is essential for effective communication with diverse stakeholders and for understanding local regulations and procedures.

Additional Notes:
The position is a fixed-term contract at the General Services level (G4) with a full-time schedule. The monthly remuneration is 772.83 Euro, subject to social security deductions, and includes social benefits such as participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are typically made at Step 1 of the OSCE salary scale, with potential for higher initial appointments based on relevant experience. The OSCE is committed to diversity and inclusion, encouraging candidates from all backgrounds to apply. Candidates should be aware that the OSCE does not reimburse expenses related to interviews or relocation, and appointments are subject to medical clearance. The mandatory retirement age for contracted positions is 65 years.