Warehouse Coordinator

Job Posting Organization:
Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. Established to save, protect, and transform lives in need, CRS operates in more than 100 countries worldwide. The organization is committed to improving the lives of the poor and vulnerable, regardless of race, religion, or nationality. CRS engages in various programs, including emergency response, health, agriculture, education, microfinance, and peacebuilding. The agency fosters a collaborative, mission-driven culture and welcomes individuals from all faiths and secular traditions who share its values and commitment to service. CRS is dedicated to safeguarding children and vulnerable adults from abuse and exploitation, and its processes reflect this commitment. The organization prioritizes hiring candidates from the regions where it operates, ensuring that its workforce is representative of the communities it serves.

Job Overview:
The Warehouse Coordinator will play a crucial role in coordinating activities related to warehouse maintenance and the management of goods receipt, storage handling, monitoring, and dispatch. This position is essential for supporting the delivery of high-quality programming aimed at assisting the poor and vulnerable populations. The Warehouse Coordinator will ensure that goods entrusted to the organization by donors are maintained according to established standards and comply with CRS and donor regulations, as well as international and local supply chain accountability standards. The role requires a proactive approach to managing warehouse operations, ensuring that all activities are conducted efficiently and effectively to meet program needs.

Duties and Responsibilities:
The Warehouse Coordinator will be responsible for coordinating activities to ensure that warehousing and storage facilities, along with all necessary equipment and supplies, are secured and maintained in excellent physical condition. This includes conducting routine daily inspections to identify and address any damages or deficiencies immediately. The Coordinator will work closely with the logistics team to schedule the timely receipt, dispatch, and delivery of goods to distribution points and partners. Maintaining up-to-date information on the status of relief goods movement is critical. The role involves coordinating the receipt of goods, which includes offloading, checking, and verifying quantities, weight, and quality, as well as overseeing the dispatch process, which includes packing, labeling, and loading. Accurate documentation on all goods received and shipped must be prepared and maintained. Additionally, the Warehouse Coordinator will plan and supervise the work of casual laborers, oversee the storage and inspection of goods, and provide support in handling damage or loss of goods to ensure adequate stock levels are maintained. The Coordinator will also support an efficient inventory stock control system and oversee the maintenance of an up-to-date stock ledger. Filing and distributing documents as required and assisting with the preparation of reports related to goods movements, damage or loss, inventory stock control, and warehouse activities are also part of the responsibilities.

Required Qualifications:
Candidates must possess a BA degree in a related field of study. A minimum of 4 years of work experience in inventory or warehouse coordination is required, preferably with an international organization. Candidates should have a solid understanding of inventory management and control principles, as well as the ability to manage a manual workforce. Proficiency in the MS Office package, particularly Excel and Word, is essential. Experience with database management systems, such as MS Access, is considered a plus. Good coordination, prioritization, and time management skills are necessary, along with ethical conduct in accordance with recognized professional and organizational codes of ethics. Strong communication and relationship management skills are also required, as well as a proactive, resourceful, solutions-oriented, and results-oriented approach.

Educational Background:
The educational background required for this position includes a BA degree in a relevant field of study. This educational foundation is essential for understanding the principles of inventory management and warehouse operations, which are critical to the role of Warehouse Coordinator.

Experience:
The position requires a minimum of 4 years of relevant work experience in inventory or warehouse coordination. Experience with international organizations is preferred, as it provides insight into the complexities of managing warehouse operations in diverse environments. Candidates should have a proven track record of effectively managing inventory and ensuring compliance with organizational standards and regulations.

Languages:
The mandatory languages for this position are English and Amharic. Proficiency in both languages is essential for effective communication within the organization and with external partners. Knowledge of additional languages may be considered an advantage but is not required.

Additional Notes:
This position does not require travel. The role involves supervising Warehouse Keepers and maintaining key working relationships with internal staff, including PDP staff, Logistics Manager, LMIS officers, and SCM manager, as well as external partners such as CRS partners and transport and survey companies. CRS offers a comprehensive benefits package for U.S.-based staff, including medical, dental, life insurance, vision, and a generous retirement savings plan. Benefits packages for successful candidates employed outside the U.S. are based on the country of employment. The anticipated duration of the assignment for expatriates is informed by a term limit based on the job type and level, as well as the agency's needs. CRS is committed to safeguarding program participants, community members, staff, and volunteers from all forms of exploitation and abuse, and the successful candidate is expected to adhere to CRS's Code of Conduct.