Procurement Officer

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, established to save lives in emergencies and to use food assistance as a means to build a pathway to peace, stability, and prosperity for individuals recovering from conflict, disasters, and the impacts of climate change. WFP operates in numerous countries around the globe, employing thousands of individuals who are dedicated to humanitarian efforts. The organization is committed to diversity and equal employment opportunities, encouraging qualified candidates from all backgrounds to apply. WFP's mission is centered around the values of Integrity, Collaboration, Commitment, Humanity, and Inclusion, ensuring that the workforce is diverse, skilled, and high-performing, working together to make a significant impact on the lives of those they serve. For more information about WFP, visit their official website and follow them on various social media platforms for updates and news.

Job Overview:
The Procurement Officer position at WFP involves performing administrative procurement activities efficiently and in a timely manner to support professional staff in acquiring goods and services necessary for effective field operations. The role requires operational coordination and administrative services to support procurement projects, ensuring that standard processes are followed. The officer will be responsible for identifying potential suppliers, compiling data to support supplier selection, and reviewing purchasing requests to ensure that goods and services are procured at the lowest cost. The position also entails contributing to negotiations with suppliers, preparing purchase orders and contracts, resolving issues related to delivered goods, and managing databases to ensure accurate and organized information. The Procurement Officer will maintain relationships with internal counterparts to align procurement activities with broader programs and support emergency preparedness practices to enable quick responses to crises.

Duties and Responsibilities:
The duties and responsibilities of the Procurement Officer include: performing administrative procurement activities to support the acquisition of goods and services; providing operational coordination and administrative services for procurement projects; identifying and recommending potential suppliers; compiling necessary data for supplier selection; reviewing and prioritizing purchasing requests; supporting requisitioners in procuring appropriate goods and services; contributing to negotiations with suppliers; preparing purchase orders and contracts for approval; resolving issues related to delivered goods; researching and analyzing data to produce reports for informed decision-making; managing updates and developing databases for accurate information; maintaining relationships with internal counterparts; and following standard emergency preparedness practices to support WFP's response to crises.

Required Qualifications:
The position requires completion of secondary school education or a university degree (Diploma/Bachelor) in Business Management, Procurement, or related fields. A CIPS qualification is considered an added advantage. Candidates must possess strong organizational skills, the ability to work independently on analytical and technical matters, and a basic understanding of tendering and contracting processes. Additionally, candidates should demonstrate strong communication and collaboration skills, negotiation skills, critical thinking abilities, and proficiency in Microsoft Suite (MS Excel, MS Word, MS PowerPoint, etc.).

Educational Background:
Candidates must have completed secondary school education or hold a university degree (Diploma/Bachelor) in Business Management, Procurement, or other related fields. A CIPS qualification is advantageous and may enhance a candidate's profile for this position.

Experience:
Candidates should have at least six (6) years of experience with a secondary school education or a minimum of two (2) years of experience in procurement operations or related fields if they hold a university degree. This experience should demonstrate the candidate's ability to perform procurement activities effectively and efficiently.

Languages:
Fluency (level C) in both English and Somali is mandatory for this position. Proficiency in these languages is essential for effective communication and collaboration within the organization and with external stakeholders.

Additional Notes:
This position is open to qualified Somali national candidates only, with a strong encouragement for female candidates to apply. WFP provides female-friendly spaces in the workplace and is committed to supporting individuals with disabilities by offering reasonable accommodations throughout the recruitment process. The organization emphasizes that no application or processing fees are required, and all employment decisions are based on organizational needs, job requirements, merit, and individual qualifications. Selected candidates will undergo rigorous reference and background checks to ensure compliance with WFP's standards.