Administrative Coordinator/Senior Administrative Coordinator

Job Posting Organization:
The International Monetary Fund (IMF) is an international organization established in 1944 with the mission to promote global economic stability and growth. The IMF has a diverse workforce of over 2,700 employees from around the world, operating in more than 190 countries. The organization focuses on providing financial assistance, policy advice, and technical assistance to its member countries to foster economic stability and growth. The Statistics Department (STA) is one of the key departments within the IMF, responsible for collecting, analyzing, and disseminating economic and financial data to support the IMF's work and its member countries.

Job Overview:
The coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator/Senior Administrative Coordinator position within the Statistics Department's Resource Management Division (STARM) is crucial for ensuring the smooth operation of the department's capacity development (CD) program. The successful candidate will work under the supervision of the Division Chief/Deputy Division Chief and will be responsible for a variety of administrative coordination and support functions. This role requires a highly motivated individual who is proactive, energetic, and innovative, with a strong understanding of the responsiveness needed to support STA's mandate. The work environment is dynamic, requiring operational flexibility to adapt to sudden and unpredictable business needs. The candidate will need to demonstrate exceptional organizational skills and initiative, as well as the ability to build collaborative relationships with other departments within the IMF, including the Finance Department (FIN) and Human Resources Department (HRD).

Duties and Responsibilities:
The duties and responsibilities of the Administrative Coordinator/Senior Administrative Coordinator include administering operational procedures for STA’s recruitment and onboarding/offboarding of long-term experts (LTXs) and contracting of short-term experts (STXs), ensuring compliance with Fund policies, and liaising with HRD and FIN to resolve any issues. The candidate will maintain tracking systems and databases related to operational and administrative activities, including those concerning CD management and personnel management. They will track document reviews, requests for information/comment, and compliance with routine procedures, enforcing associated deadlines and prioritizing work to ensure efficient resolution. The role also involves processing requests from shared mailboxes, maintaining highly confidential records, integrating various documents into unified formats, proofreading and editing documents, coordinating communications through the IMF intranet and internet, supporting the planning of conferences and workshops, disseminating administrative policies, assisting management in executing operational decisions, guiding technical support vendors, and training junior staff while reviewing their work.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, supplemented by a minimum of six years of relevant experience, with at least two years in a lead role. The selected candidate must demonstrate excellent drafting, administrative, and organizational skills, the ability to work well under pressure, manage short deadlines, and handle a complex workload. Independent judgment and discretion in managing sensitive information are essential, along with excellent oral and written communication and interpersonal skills. Advanced knowledge of Microsoft Word, Excel, PowerPoint, and SharePoint is required, and familiarity with the IMF's administrative practices and procedures, including document management, is a plus. Knowledge of at least one additional Fund-working language would also be beneficial.

Educational Background:
The educational background required for this position typically includes the completion of a high school diploma or equivalent. Additional qualifications or certifications in administration or related fields may be advantageous but are not explicitly required.

Experience:
The position requires a minimum of six years of relevant experience, with at least two years in a lead role. This experience should encompass administrative coordination, support functions, and familiarity with the operational procedures of international organizations, particularly in the context of recruitment and personnel management.

Languages:
The mandatory language for this position is English, given the nature of the work and the organization. Knowledge of at least one additional Fund-working language is considered a plus, enhancing the candidate's ability to communicate effectively within the diverse environment of the IMF.

Additional Notes:
This vacancy is for a 3-year Term appointment. Regular staff members selected for this position will maintain their open-ended status, while contractual employees will be offered a Term staff appointment. Current term staff may receive an extension if their current term has not already been extended. Only candidates residing in the Washington DC metro area will be considered for this position. The IMF is committed to diversity and inclusion, ensuring that employment decisions are made without discrimination and welcoming requests for reasonable accommodations for disabilities during the selection process.