Administrative Coordinator

Job Posting Organization:
The International Monetary Fund (IMF) is an international organization established in 1944 with the mission to promote global economic stability and growth. The IMF has a diverse workforce of over 2,700 employees from around the world, operating in 190 countries. The organization provides financial assistance, policy advice, and technical assistance to its member countries, aiming to foster global monetary cooperation and secure financial stability.

Job Overview:
The coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator position within the Corporate Services and Facilities Department, General Services Division (CSFDG) at the IMF is a critical role that involves providing comprehensive administrative support to the division. The selected candidate will report directly to the Division Chief and Deputy Division Chief, playing a vital role in ensuring the smooth operation of administrative functions. This position requires a proactive individual who can work independently with minimal supervision, demonstrating initiative and sound judgment. The candidate will collaborate closely with the CSF Office Manager and other divisional assistants, contributing to the overall efficiency of the division. Flexibility in working hours and a willingness to work overtime at short notice are essential attributes for this role, as the demands of the position may vary.

Duties and Responsibilities:
The Administrative Coordinator will be responsible for a variety of tasks, including but not limited to: coordinating conference and business travel arrangements for division staff, monitoring the flow of information within the division and with the CSF Front Office, and keeping senior staff informed of priorities and deadlines. The candidate will assist with the review of the TRACES time management system and help resolve any arising errors. Additionally, the coordinator will support all aspects of incoming and outgoing staff processes, including contractual and vendor employment requests, office space arrangements, and training for temporary support staff. The role also involves coordinating divisional activities, such as outreach initiatives and meeting arrangements for client training and governance groups. The candidate will advise division staff on administrative procedures, assist with electronic filing systems to ensure compliance with audit standards, and utilize tools like PowerBi for reporting and decision-making. Furthermore, the coordinator will play a key role in managing DocuSign operations and handle various administrative responsibilities as delegated by the Office Manager or Alternate Office Manager.

Required Qualifications:
Candidates must possess a high school diploma or equivalent, supplemented by at least two years of relevant experience. However, those who have completed a university degree may not require prior experience. The position demands a proven ability to work independently and exercise initiative, along with proficiency in Microsoft Office applications (Word, PowerPoint, SharePoint, Excel), Adobe Acrobat, and Outlook. Familiarity with data analytics tools such as PowerBi is also required. Strong organizational and interpersonal skills, along with excellent administrative, analytical, and communication abilities, are essential. The candidate must be capable of managing multiple tasks efficiently and working effectively as part of a team.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. Candidates with a university degree are preferred, as they may not need prior experience to qualify for the role. The educational background should ideally include coursework or training that enhances administrative and organizational skills, as well as proficiency in relevant software applications.

Experience:
The position requires a minimum of two years of relevant administrative experience. However, candidates who have completed a university degree may be considered without prior experience. The ideal candidate should have a demonstrated ability to manage administrative tasks effectively and work independently, showcasing strong organizational and communication skills.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is assumed to be essential given the international nature of the IMF. Additional language skills may be considered an asset but are not explicitly required for this position.

Additional Notes:
This vacancy is for a 2-year contractual appointment in accordance with the IMF's employment rules that were updated on May 1, 201

• Only candidates currently residing in the Washington DC metro area will be considered for this position. Additionally, only those who have passed the IMF Staff Assistant online exam within the past 12 months will be eligible for consideration. The IMF is committed to diversity and inclusion, ensuring that employment decisions are made without discrimination. Reasonable accommodations for disabilities during the selection process can be requested, with information provided during the application process.