Admin Manager

Job Posting Organization:
Solidarités International (SI) is an international humanitarian aid organization that has been providing assistance to populations affected by armed conflicts and natural disasters for over 40 years. The organization focuses on meeting vital needs such as access to water, food, and shelter. SI is particularly committed to combating diseases related to unsafe water, which is the leading cause of mortality worldwide. Through its interventions, SI implements expertise in areas such as access to drinking water, sanitation, hygiene promotion, security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security, and livelihoods. SI operates in 26 countries with a total workforce of approximately 3,200 individuals, including expatriates, national employees, headquarters staff, and a few volunteers. The organization is dedicated to professionalism and cultural respect in its operations.

Job Overview:
The Admin Manager position is crucial for overseeing the administrative, accounting, and financial management of the base in Adré, Chad. The role requires adherence to donor procedures and the policies of Solidarités International. The Admin Manager will supervise accounting operations, manage cash flow, and collaborate with program managers on budget monitoring. They will also ensure the proper application of SI's HR policies in their area of intervention, support and mentor their team, and serve as the primary contact for the field coordinator, finance coordinator, and HR coordinator regarding administrative, financial, and HR matters. The position is set against the backdrop of ongoing humanitarian crises, requiring a proactive approach to structuring the administrative department and ensuring compliance with procedures.

Duties and Responsibilities:
The Admin Manager will be responsible for the following duties:

• Oversee the administrative and financial operations of the base, ensuring compliance with SI and donor procedures.
• Supervise accounting operations, including bookkeeping and financial reporting.
• Manage cash flow and ensure timely payments to suppliers and staff.
• Collaborate with program managers to monitor budgets and provide financial insights.
• Implement and enforce HR policies, ensuring proper management of staff contracts and payroll.
• Train and support administrative staff to enhance their skills and competencies.
• Maintain relationships with local authorities and ensure compliance with local regulations.
• Conduct regular audits of financial processes and implement corrective actions as needed.
• Prepare financial reports for internal and external stakeholders. 1
• Ensure the safety and security of financial assets and sensitive information.

Required Qualifications:
Candidates must possess the following qualifications:

• A Master's degree in Finance, Accounting, or Human Resources.
• A minimum of 3 years of experience in the humanitarian sector, with a preference for candidates who have held similar positions.
• Strong technical skills in accounting, finance, and budget monitoring.
• Experience in human resources management.
• Excellent organizational and prioritization skills.
• Strong communication and interpersonal skills, with the ability to work collaboratively in a team environment.

Educational Background:
The position requires a Master's degree in Finance, Accounting, or Human Resources. This educational background is essential for understanding the complexities of financial management and human resources within a humanitarian context.

Experience:
Candidates should have a minimum of 3 years of experience in the humanitarian sector. Previous experience in a similar administrative management role is highly desirable and will be considered an asset. This experience should demonstrate the ability to manage financial and administrative processes effectively in challenging environments.

Languages:
Fluency in French is mandatory for this position. Knowledge of Arabic is considered a plus, while proficiency in English is appreciated. The ability to communicate effectively in these languages is crucial for interacting with local communities and stakeholders.

Additional Notes:
The position is a short-term contract with a duration of one year, subject to funding availability. The salary is competitive, starting at EUR 2310 gross per month, which includes a base salary and a 10% annual leave allowance paid monthly. Additionally, a monthly per diem of USD 600 is provided. SI covers housing costs and travel expenses between the expatriate's home country and the duty station. The role includes a work and leave alternation system, allowing for 7 working days off every three months, with an additional day of rest for each month worked. Expatriates receive comprehensive health insurance covering medical expenses, including dental and ophthalmological care, and evacuation in case of serious health issues. The living conditions in Adré are basic, with limited leisure activities available, but the base is equipped with essential amenities.