Project Management Support Officer

Job Posting Organization:
The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, established to support the successful implementation of peacebuilding, humanitarian, and development projects globally. With a workforce of over 6,000 personnel across 80 countries, UNOPS acts as a central resource for the UN, providing sustainable project management, procurement, and infrastructure services. The organization is involved in approximately 1,000 projects at any given time, contributing significantly to results in challenging environments. The Geneva office (GVA) is part of the Global Portfolios Office (GPO) and manages a diverse portfolio of hosted entities, funds, programs, and projects, offering services such as fund management, advisory services, and project implementation.

Job Overview:
The Project Management Support Officer position is situated within the UN Partners Team, dedicated to providing operational and administrative support to various United Nations agencies under the GVA office, specifically based in Copenhagen. The role involves collaboration with 10 UN partners, ensuring efficient operational delivery in areas such as procurement, grants management, human resources, travel coordination, and workshop management. The officer will be responsible for managing grant support and human resources management, ensuring quality service delivery that meets client needs. The position requires a proactive approach to project management, with responsibilities including the drafting of Standard Operating Procedures (SOPs), financial monitoring, and compliance with audit recommendations.

Duties and Responsibilities:
The Project Management Support Officer will perform a variety of functions under the supervision of the Programme Management Specialist. Key responsibilities include acting as the focal point for project management support, coordinating operational services related to grants, human resources, travel, financial management, procurement, and logistics. The officer will draft Calls for Proposals, coordinate evaluations, and manage financial transactions to ensure compliance with UN standards. Additionally, the role involves managing HR contracts, overseeing recruitment processes, and maintaining effective communication with clients and stakeholders. The officer will also engage in knowledge management, documenting best practices, and leading training programs to enhance organizational learning.

Required Qualifications:
Candidates must possess a first-level university degree (bachelor’s) in fields such as Business Administration, Project Management, HR, Procurement, Public Administration, Economics, Environment, Political Sciences, International Relations, Social Sciences, or Development Studies. A Master’s Degree in related fields is an asset and may compensate for some years of experience. A minimum of two years of experience in project management, operations, or related fields is required, with specific experience in grant management, HR management, budget management, accounting, and procurement being essential. Familiarity with UN/UNOPS policies and procedures is desirable, along with proficiency in computer usage, particularly with Google tools and ERP systems.

Educational Background:
The educational requirement for this position includes a first-level university degree (bachelor’s) in relevant fields such as Business Administration, Project Management, HR, Procurement, Public Administration, Economics, Environment, Political Sciences, International Relations, Social Sciences, or Development Studies. A Master’s Degree or equivalent in related fields is considered an asset and may offset some years of required experience, enhancing the candidate's qualifications for the role.

Experience:
The position requires a minimum of two years of relevant experience in project management, operations, or related fields. Candidates should have a solid background in grant management, HR management, budget management, accounting, and procurement. Experience with UN/UNOPS policies and procedures is desirable, and familiarity with computer systems, particularly Google applications and ERP systems, is beneficial. Specific experience with oneUNOPS is considered an asset, indicating a preference for candidates who have worked within the UNOPS framework.

Languages:
Fluency in oral and written English is mandatory for this position. Knowledge of additional languages such as French, Spanish, Arabic, or other UN languages is considered an asset, enhancing the candidate's ability to communicate effectively in a diverse work environment.

Additional Notes:
The contract type for this position is an International Individual Contractor Agreement, classified at the ICS 8 / IICA-1 level. The contract duration is ongoing and open-ended, subject to organizational requirements, availability of funds, and satisfactory performance. UNOPS emphasizes diversity and equal employment opportunities, encouraging applications from qualified women and candidates from underrepresented groups. The organization is committed to creating an inclusive working environment and will provide reasonable accommodations for shortlisted candidates during the assessment process. All personnel are expected to adhere to UN values and principles, ensuring compliance with the UN Charter and UNOPS policies.