Human Resource (HR) Associate

Job Posting Organization:
UN Women was established in July 2010 as part of the UN reform agenda to enhance gender equality and women's empowerment. The organization is dedicated to eliminating discrimination against women and girls, empowering women, and achieving equality between women and men. UN Women operates through its Regional Office for the Americas and the Caribbean, based in Panama City, which oversees 12 country offices and programs in 6 additional countries. The organization advocates for women's political participation and works to prevent and respond to violence against women, building on a long history of support to governments, civil society, and other actors in the region.

Job Overview:
The Human Resource (HR) Associate position is crucial for the administrative and logistical support of recruitment, placement, benefits administration, and other HR-related functions within UN Women. The HR Associate will work under the supervision of the Regional HR Business Partner and collaborate closely with the HR Team to ensure compliance with UN Women’s rules and regulations. The role involves providing general HR information to management and staff, managing operational requirements, and preparing written responses to HR-related queries. The HR Associate will also be responsible for maintaining HR data, facilitating recruitment processes, and supporting staff performance management and learning and development initiatives. This position requires a proactive approach to HR administration and a commitment to fostering a diverse and inclusive workplace.

Duties and Responsibilities:

• Administer and implement HR strategies and policies in compliance with UN Women rules and regulations, providing information to management and staff, and managing operational requirements.
• Provide HR administrative and logistical services, including processing correspondence, maintaining records, managing leave, and facilitating staff separation processes.
• Facilitate recruitment processes by drafting job descriptions, screening candidates, and preparing recruitment documentation.
• Support staff performance management and learning and development by monitoring compliance with performance appraisals and facilitating learning plans.
• Maintain HR data and generate reports, ensuring confidentiality and compliance with UN Women policies.
• Organize training courses and workshops, and liaise with HR headquarters on various HR matters.
• Perform other duties as necessary for the efficient functioning of the office.

Required Qualifications:
Completion of secondary education is required, with a Bachelor’s degree in HR, Business, or Public Administration considered an asset. Strong knowledge of HR administration, processes, and policies is essential, along with the ability to handle confidential information and execute administrative processes. Good quantitative skills and strong IT skills are also required, as well as the ability to support the implementation of HR initiatives and different contractual modalities.

Educational Background:
The position requires at least secondary education, with a Bachelor’s degree in Human Resources, Business Administration, or Public Administration being advantageous. This educational background provides the foundational knowledge necessary for effective HR management and administration.

Experience:
Candidates must have at least 6 years of relevant experience in office administration and/or human resource management. Experience with computer software packages such as MS Word and Excel, as well as familiarity with web-based management systems, is required. Working experience within the UN System, embassies, or NGOs is desirable, along with experience using modern web-based ERP systems like Oracle Cloud, Atlas, or Quantum.

Languages:
Fluency in English and Spanish is mandatory for this position. A working knowledge of French and/or Portuguese is desirable, and knowledge of another official UN language is also considered an asset, reflecting the diverse linguistic environment of UN Women.

Additional Notes:
The position is full-time and may involve international recruitment. UN Women is committed to diversity and inclusion, ensuring that all employment decisions are based on qualifications and organizational needs. The organization has a zero-tolerance policy for misconduct and expects all personnel to adhere to its standards of conduct. Background checks will be conducted on selected candidates, including verification of academic credentials and employment history.