Admin Coordinator

Job Posting Organization:
SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association that has been operational for over 40 years. The organization is dedicated to providing assistance to populations affected by armed conflicts and natural disasters, focusing on meeting their basic needs for food, water, and shelter. SI is particularly committed to combating diseases linked to unsafe water, which is a leading cause of death globally. The organization operates in 26 countries and employs approximately 3,200 individuals, including expatriates, national staff, permanent staff at headquarters, and volunteers. SI's interventions are characterized by professionalism and a commitment to respecting cultural norms, and they aim to enhance resilience in the communities they serve. In Yemen, SI has been active since 2017, with a mission that has expanded to include multiple operational bases and a significant budget for humanitarian projects.

Job Overview:
The Admin Coordinator position at SI is crucial for leading administrative operations in a highly volatile environment. The individual in this role will be responsible for directing and coordinating all administrative, accounting, and financial services associated with the mission. This includes defining and ensuring adherence to SI's human resources policy, maintaining the mission's financial balance, and ensuring compliance with both SI's administrative procedures and local laws. The Admin Coordinator will serve as the primary point of reference for administrative matters, acting as a liaison between the mission and headquarters. Given the unstable environment in Aden, the coordinator will need to closely monitor local laws and administrative processes, including banking situations and exchange rates. Training and capacity building for the administrative and finance teams will also be a priority, as well as adapting to upcoming changes in HR policies and project closures. The role requires a proactive approach to managing financial reporting and budget monitoring for ongoing projects, especially in light of expected structural changes within the organization.

Duties and Responsibilities:
The Admin Coordinator will have a comprehensive set of responsibilities, including but not limited to: 1) Directing and coordinating all administrative, accounting, and financial services for the mission. 2) Ensuring compliance with SI's administrative procedures and donor requirements. 3) Monitoring adherence to local laws and regulations, particularly regarding banking and financial transactions. 4) Training and capacity building for the administrative and finance teams at both coordination and base levels. 5) Overseeing financial reporting for ongoing projects and adjusting forecasts based on local economic conditions. 6) Collaborating with field bases to monitor budget spending and ensure financial accountability. 7) Supporting the director" style="border-bottom: 1px dotted #007bff !important;">Country Director in restructuring efforts and policy adjustments as needed. 8) Managing the closure of long-term projects and ensuring all necessary reports are submitted. 9) Maintaining effective communication with headquarters regarding administrative matters. 10) Adapting to changes in the operational environment and implementing necessary adjustments to administrative practices.

Required Qualifications:
Candidates must possess a Bachelor's degree in Financial or Administrative Management. Additionally, they should have at least 3-4 years of experience in the humanitarian sector, specifically in a similar administrative role. Technical skills required include proficiency in Saga and Homere software, familiarity with Solidarités rules and procedures, and knowledge of Shared Cost Methodology. Transversal skills such as strong analytical and writing abilities, capacity to work under pressure in a tense security" style="border-bottom: 1px dotted #007bff !important;">security environment, and excellent organizational and communication skills are also essential.

Educational Background:
A Bachelor's degree in Financial or Administrative Management is required for this position. This educational background provides the necessary foundation for understanding financial systems, administrative processes, and management principles relevant to the humanitarian sector.

Experience:
The position requires a minimum of 3-4 years of experience in the humanitarian sector, with specific experience in a similar administrative role. This experience should include familiarity with financial management, administrative coordination, and compliance with donor regulations and local laws. Candidates should demonstrate a proven track record of managing administrative operations in challenging environments.

Languages:
Fluency in written and oral English is mandatory for this position, as it is essential for communication with international staff and stakeholders. Proficiency in Arabic is considered an asset, as it facilitates interaction with local staff and communities.

Additional Notes:
The position is a short-term contract with an expected start date of April 1, 2025, and a duration of 9 months. The role is based in Aden, Yemen, where the security situation is unstable and requires staff to spend a significant amount of time in the field. The compensation package includes a gross monthly salary starting from EUR 2860, a monthly per diem of USD 750, and coverage for accommodation and travel expenses. Expatriates will also benefit from a comprehensive insurance package covering healthcare expenses and essential vaccinations. The living conditions provided by SI include individual and spacious rooms, common areas with amenities, and a female-friendly environment. The application process requires candidates to submit a CV and cover letter, as applications with CVs only will not be considered.