Programme Management Assistant

Job Posting Organization:
The position is located in the Executive Office of the Secretary-General in the Sustainable Development Unit of the United Nations. The United Nations was established in 1945 and has a mission to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among countries. It operates in 193 member states and employs over 44,000 staff members worldwide, working across various sectors including humanitarian aid, development, and human rights.

Job Overview:
The Programme Management Assistant plays a crucial role in supporting the planning and implementation of the Sustainable Development Unit's initiatives. This position requires a proactive approach to assist in various administrative and operational tasks, ensuring that the unit's projects are executed efficiently. The assistant will be responsible for gathering and analyzing data related to sustainable development, preparing budget proposals, and coordinating activities within the unit. The role demands strong organizational skills, attention to detail, and the ability to work collaboratively with team members to meet deadlines and achieve project goals. The assistant will also be involved in drafting communications and reports, maintaining databases, and providing support in the recruitment of interns, making this a multifaceted position that contributes significantly to the unit's objectives.

Duties and Responsibilities:
The Programme Management Assistant will undertake a variety of responsibilities, including but not limited to: assisting in the planning and implementation of programme/project initiatives; researching and compiling data on sustainable development topics; managing correspondence and documentation; coordinating scheduling and planning of unit activities; monitoring deadlines and workflows; preparing budget proposals and ensuring compliance with guidelines; drafting briefs and reports; maintaining distribution lists and document tracking systems; performing administrative duties such as organizing meetings and managing office supplies; assisting in the recruitment process for interns; and providing guidance to new staff members. The assistant will also act as a backup for other support staff and perform additional duties as assigned, demonstrating flexibility and a willingness to adapt to the unit's needs.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of seven years of progressively responsible experience in programme administration or general office administration is required. Experience in data research, analysis, and presentation is desirable, as is familiarity with event planning and coordination. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint) is also preferred. Candidates should demonstrate professionalism, organizational skills, and the ability to work effectively in a team environment.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. While no specific job-related qualifications are mentioned, candidates with additional certifications or training in administration, project management, or related fields may be viewed favorably.

Experience:
The position requires a minimum of seven years of relevant experience in programme administration or general office administration. Candidates should have a proven track record of managing administrative tasks, coordinating events, and handling data analysis and reporting. Experience in a UN environment or similar international organization is advantageous but not mandatory.

Languages:
Fluency in English is required for this position, as it is one of the working languages of the United Nations Secretariat. Knowledge of French is considered an asset, as it is also a working language of the UN. Candidates should be able to communicate effectively in both written and spoken forms in English, and proficiency in French would enhance the candidate's profile.

Additional Notes:
This position is available for an initial period of 365 days and may be subject to local recruitment rules. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The recruitment process is designed to ensure fairness and inclusivity, with a focus on securing the highest standards of efficiency and integrity. The position is classified under the General Service category, and staff members are expected to adhere to the UN's policies on diversity and inclusion. Reasonable accommodations may be provided for applicants with disabilities during the recruitment process.