Programme Support Specialist

Job Posting Organization:
The International Organization for Migration (IOM) is an intergovernmental organization established in 1951, dedicated to promoting humane and orderly migration for the benefit of all. With over 173 member states and offices in more than 100 countries, IOM works to ensure that migration is safe, orderly, and dignified. The organization focuses on various aspects of migration, including humanitarian assistance, development, and policy advocacy, aiming to support migrants and communities affected by migration. IOM's mission is to provide services and advice concerning migration to governments and migrants alike, ensuring that the rights of migrants are respected and protected.

Job Overview:
The Programme Support Specialist will play a crucial role in the effective delivery of programs by providing administrative, monitoring, and compliance support. This position involves working closely with the National Programme Support Officer, Programme Managers, and various teams within the organization to ensure that all program activities align with IOM’s policies and donor requirements. The specialist will be responsible for data management, donor reporting, monitoring and evaluation (M&E) processes, risk analysis, and coordination with partners. The role requires a proactive approach to ensure that all aspects of program delivery are executed efficiently and effectively, contributing to the overall success of IOM's initiatives.

Duties and Responsibilities:

• Administrative and Logistical Support: Provide comprehensive administrative and logistical support for Programme Support Unit (PSU) activities, including scheduling meetings, managing documentation, and coordinating reports. Organize logistical arrangements for monitoring visits, workshops, trainings, and evaluations. Maintain and manage PSU databases to ensure accurate tracking of program performance data, compliance monitoring, and risk assessment records. Ensure proper recording and storage of partner agreements, donor reports, and program files.
• Monitoring, Evaluation, and Donor Reporting Support: Assist in the collection, verification, and consolidation of data from Programme Managers and implementing partners. Support the preparation of monthly, quarterly, and annual donor reports, ensuring accuracy and timely submission. Contribute to the development of M&E tools, indicators, and project performance reports. Assist in data visualization, analysis, and presentation of program performance findings. Support knowledge management initiatives by compiling lessons learned and best practices.
• Risk and Compliance Monitoring: Assist in conducting risk and compliance assessments for program activities and partnerships. Support partner due diligence and financial compliance verification. Ensure that program documentation adheres to IOM policies and donor regulations. Maintain a tracker for compliance-related issues and follow up with relevant teams on corrective actions.
• Partnership and Stakeholder Coordination: Provide administrative support in partner selection, agreement processing, and contract tracking. Assist in coordination with governmental agencies, donors, UN partners, and NGOs. Support capacity-building initiatives for partners by preparing materials and organizing training sessions. Monitor partner performance and document feedback for program improvements.
• Financial and Procurement Support: Assist the PSU in budget tracking, expenditure verification, and financial reconciliation. Provide support in processing payments, reviewing financial reports from partners, and ensuring adherence to budget allocations. Coordinate with the Resources Management Unit (RMU) for timely financial reporting and procurement requests.
• Other Duties: Support PSU’s internal coordination by drafting meeting minutes, preparing briefings, and following up on action points. Represent PSU in internal working groups as required. Perform other related duties as assigned.

Required Qualifications:
Candidates must possess a Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution, along with three years of relevant professional experience. Alternatively, a Master’s degree in the aforementioned fields is acceptable. Accredited universities are those listed in the UNESCO World Higher Education Database. Candidates should demonstrate strong organizational and administrative skills, attention to detail, and the ability to work with large data sets to generate insights. Knowledge of international development, migration policies, and program management frameworks is essential.

Educational Background:
The educational background required for this position includes a Bachelor’s degree in relevant fields such as Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related disciplines. A Master’s degree in these areas is also acceptable. The educational qualifications must be from accredited institutions recognized by the UNESCO World Higher Education Database, ensuring that candidates have a solid academic foundation to support their professional responsibilities.

Experience:
Candidates should have experience in program support, monitoring and evaluation, compliance, and data analysis. Prior work with international organizations, NGOs, or donor-funded projects is considered an advantage. Familiarity with donor reporting requirements, risk assessment frameworks, and partnership management is essential. Experience in financial tracking, budgeting, and procurement support is desirable. Proficiency in data management, visualization, and reporting tools such as Excel, Power BI, Kobo, or similar software is also required.

Languages:
Fluency in English and Hungarian is mandatory for this position, both oral and written. IOM’s official languages include English, French, and Spanish, and proficiency in these languages may be beneficial. The required language skills will be specifically evaluated during the selection process, which may include written and/or oral assessments to ensure candidates meet the necessary communication standards.

Additional Notes:
The position is subject to local recruitment, and only candidates holding a valid residence and work permit for Hungary will be eligible for consideration. Any offer made to the candidate is contingent upon funding confirmation. The appointment will also be subject to certification of medical fitness, verification of residency, visa, and necessary authorizations by the concerned government, where applicable. IOM maintains a zero-tolerance policy regarding conduct that contradicts the aims and objectives of the United Nations and IOM, including issues related to sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on various factors. IOM does not charge any fees at any stage of the recruitment process and only accepts duly completed applications submitted through the IOM online recruitment system.