Travel Administration Function

Job Posting Organization:
UNICEF, established in 1946, operates in over 190 countries and territories with a mission to save children's lives, defend their rights, and help them fulfill their potential from early childhood through adolescence. The organization is committed to promoting the rights of every child and offers diverse opportunities for professional and personal development to its staff. UNICEF's Global Shared Services Centre (GSSC) in Budapest provides essential services in Finance, Human Resources, Payroll, and Information Technology to UNICEF offices worldwide. The organization prides itself on its inclusive culture and attractive compensation and benefits package, aiming to create a workplace where everyone can belong and grow.

Job Overview:
The position at UNICEF’s Global Shared Services Centre in Budapest focuses on travel administration, where the selected candidate will play a crucial role in streamlining processes, optimizing resource utilization, enhancing reporting, and ensuring compliance with travel policies. The role requires a dedicated individual who can provide technical leadership and operational support while managing transactional services effectively. The candidate will also be responsible for people management and fostering strategic partnerships within the organization. This position is vital for maintaining service excellence and ensuring quality performance delivery in the Travel unit, which is essential for UNICEF's operations globally.

Duties and Responsibilities:
The duties and responsibilities for this position include providing technical leadership in travel administration, offering operational support and guidance to the team, managing transactional services related to travel, overseeing people management functions, and establishing strategic partnerships. The candidate will be expected to ensure compliance with UNICEF's travel policies, monitor performance delivery, and maintain high standards of service excellence. Additionally, the role may involve acting as a duty officer on a rotational basis, which requires flexibility and readiness to respond to various operational needs as they arise. The candidate will also be responsible for developing and maintaining high-performing teams, ensuring effective communication and collaboration among team members, and contributing to the overall success of the Travel unit.

Required Qualifications:
To qualify for this position, candidates must possess a completed university degree in Public or Business Administration or a related field. A minimum of two years of relevant professional experience in administration, particularly in travel management within an international organization, is required. Proven supervisory and people management experience is highly desirable, along with familiarity with ERP systems, specifically SAP. Knowledge of UNICEF/UN travel units and experience in shared services or business support centers are also advantageous. Candidates should demonstrate strong organizational skills and the ability to plan and deliver administrative support services effectively.

Educational Background:
Candidates must have a completed university degree in Public Administration, Business Administration, or a related field. This educational background is essential for understanding the complexities of travel management and administration within an international context, particularly in an organization like UNICEF that operates globally.

Experience:
The position requires a minimum of two years of relevant professional experience in administration, with a strong preference for candidates who have experience in travel management within international organizations. Experience in supervisory roles and managing teams is highly desirable, as is familiarity with ERP systems such as SAP. Candidates should also have a proven track record of planning, organizing, and delivering administrative support services effectively.

Languages:
Fluency in both spoken and written English is mandatory for this position. Additionally, a working knowledge of French and/or Spanish is considered an advantage. Knowledge of another official UN language, such as Arabic, Chinese, or Russian, is also an asset, enhancing the candidate's ability to communicate effectively in a diverse international environment.

Additional Notes:
This position is open to nationals of Hungary, and UNICEF GSSC does not facilitate MFA accreditation for locally recruited staff. The role offers a competitive salary exempt from national income taxes in Hungary, starting at a net amount of HUF 1,401,000 per month. Employees are entitled to 30 days of annual leave, parental leave, and various allowances, including dependency and medical insurance. The organization also provides access to professional development programs, staff well-being support, and career development resources. UNICEF promotes a diverse and inclusive workplace and encourages applications from all qualified candidates, ensuring reasonable accommodations are available throughout the recruitment process.