Administrative Assistant

Job Posting Organization:
UNESCO, the United Nations Educational, Scientific and Cultural Organization, was established in 1945 with the mission to contribute to peace and security" style="border-bottom: 1px dotted #007bff !important;">security by promoting international collaboration through educational, scientific, and cultural reforms. With a presence in over 190 countries, UNESCO aims to build peace in the minds of men and women. The organization employs thousands of staff members worldwide, working towards its goals of fostering education, protecting cultural heritage, and promoting freedom of expression.

Job Overview:
The Administrative Assistant position at UNESCO in Amman is designed to provide comprehensive administrative support services in alignment with UNESCO's rules and regulations. The incumbent will work under the overall authority of the Head of the UNESCO Jordan Office and the direct supervision of the National Finance and Administrative Officer. This role is crucial for ensuring the smooth operation of administrative functions, including finance, human resources, logistics, and general office management. The successful candidate will be expected to maintain high standards of professionalism and integrity while managing various administrative tasks, ensuring compliance with organizational policies, and supporting the overall mission of UNESCO in Jordan.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Assistant include acting as a certifying officer for financial transactions, drafting routine correspondence and reports, maintaining confidential files, assisting in budget preparation and financial reporting, and overseeing office maintenance and security. The incumbent will also be responsible for coding and reconciling accounting transactions, processing payments, and generating financial reports. In addition, the role involves assisting with HR administrative matters, including drafting personnel documents, processing salaries, and supporting recruitment processes. The Administrative Assistant will also handle logistics related to shipping, procurement, and travel arrangements, ensuring compliance with safety and security protocols.

Required Qualifications:
Candidates must possess a completed secondary, technical, or vocational education. A minimum of 5 years of relevant professional experience in administration, finance, accounting, or audit is required. The ideal candidate will have strong interpersonal and communication skills, a service-oriented mindset, and the ability to analyze and interpret financial data. Organizational and coordination skills are essential, along with the ability to prioritize tasks and work effectively as part of a team. Proficiency in MS Office applications and database management is also necessary.

Educational Background:
The educational background required for this position includes a completed secondary education, with technical or vocational training being advantageous. Specialized training or courses in administration, finance, accounting, or procurement are considered desirable qualifications that can enhance a candidate's profile.

Experience:
The position requires a minimum of 5 years of relevant professional experience in fields such as administration, finance, accounting, or audit. Experience within the United Nations System or familiarity with an Enterprise Resource Planning (ERP) system is highly desirable and will be viewed favorably during the selection process.

Languages:
Candidates must have excellent knowledge of Arabic and English, both spoken and written. Knowledge of another official language of UNESCO, such as Chinese, French, Russian, or Spanish, is considered a desirable qualification that can enhance a candidate's competitiveness for the role.

Additional Notes:
This position is a fixed-term contract for a duration of 2 years, with the possibility of renewal. The role is open to both internal and external candidates, but only those entitled to work in Jordan may apply. The approximate annual starting salary for this position is 17,286 Jordanian Dinars, and benefits may include 30 days of annual leave, family allowance, medical insurance, and a pension plan. UNESCO emphasizes the importance of diversity and encourages applications from candidates of various backgrounds, including those from under-represented Member States, minority groups, and persons with disabilities. The organization maintains a zero-tolerance policy against harassment and is committed to achieving gender parity and equitable geographical distribution among its staff.