WBPC Finance and Admin Officer

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Position Title: WBPC Finance and Admin Officer
Location: Jerusalem
Country: Israel
Deadline Date:

Job Details

Job Posting Organization:
The Norwegian Refugee Council (NRC) is a global humanitarian organization that has been operational since 1946, dedicated to helping people forced to flee their homes due to conflict and disaster. NRC operates in over 30 countries worldwide, providing assistance to millions of people in need. The organization focuses on various sectors, including education, shelter, security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security, and legal assistance, aiming to protect the rights of refugees and internally displaced persons. NRC is committed to fostering a diverse workforce and promoting inclusivity across all levels of the organization, ensuring that staff from various backgrounds can contribute to its mission effectively.

Job Overview:
The WBPC Finance and Admin Officer plays a crucial role in supporting the Consortium's operations by managing finance and administrative tasks essential for the smooth functioning of the unit. This position is designed to ensure that daily operations are conducted efficiently and effectively, providing necessary support to the Partnership Coordinator and other team members. The officer will be responsible for tracking financial transactions, assisting in budgeting processes, and ensuring compliance with organizational guidelines. Additionally, the role involves coordinating travel logistics, managing meetings, and providing general administrative support, making it integral to the overall success of the Consortium's objectives.

Duties and Responsibilities:
The Finance and Admin Officer will have a comprehensive set of responsibilities that include:

• Finance: - Supporting and tracking all financial purchase requisitions and payments for WBPC, including petty cash payments, cash advances, and utilities payments. - Assisting the Partnership Coordinator with monthly budget versus expenses reporting. - Collecting financial information from partners for budgeting and reporting purposes. - Providing support for budgeting and reporting processes for donor proposals and reporting. - Assisting with audits by providing auditors with the requested documentation.
• Administration: - Ensuring a proper filing system of documents as per the organization's guidelines. - Maintaining and updating WBPC contact databases, regularly collecting, verifying, and updating contact information. - Coordinating all travel-related issues, including official trips of the advocacy team, home leaves, and diplomatic visits. - Working closely with NRC logistics on vehicle requests and daily movements. - Planning, scheduling, and coordinating logistics for workshops and meetings, including scheduling with participants, taking minutes, booking venues, setting up communication equipment, and procuring refreshments. - Assisting with reporting tasks, including minor editing, formatting, and printing of documents. - Performing photocopying and scanning tasks. - Providing general logistical and administrative support to the CoP and other members of the Secretariat as necessary. - Taking overall minutes, recording decisions, distributing and filing documents, and ensuring follow-up wherever necessary. - Performing any other tasks and support to the Secretariat and/or WBPC as deemed necessary.

Required Qualifications:
Candidates must possess a minimum of three years of professional experience in support services, particularly in administration and finance or a related field. Experience working as a Support Function Officer is highly desirable. Applicants should demonstrate knowledge and experience in an organizational context, with documented results related to the responsibilities of the position. A very good command of English, both written and spoken, is essential for effective communication in this role.

Educational Background:
The position requires candidates to have a relevant educational background, typically a degree in finance, business administration, or a related field. This educational foundation is crucial for understanding the financial and administrative tasks associated with the role and for ensuring compliance with organizational policies and procedures.

Experience:
The ideal candidate should have at least three years of professional experience in support services, particularly in administration and finance. This experience should include working in a similar role within an organizational context, demonstrating the ability to manage financial transactions, support budgeting processes, and provide administrative assistance effectively.

Languages:
Fluency in English is mandatory, both in writing and speaking, as it is the primary language of communication within the organization. Knowledge of additional languages, particularly Arabic, would be considered an asset and beneficial for interacting with local partners and stakeholders.

Additional Notes:
This position is classified as Grade (05) Step (01) and is based in Jerusalem. The contract duration is open-ended, providing stability for the successful candidate. The salary and benefits are aligned with the Jerusalem Duty Station standards. NRC is committed to diversity and inclusion, and it actively seeks to recruit individuals from various backgrounds. The organization emphasizes a supportive culture and open dialogue with management, fostering professional growth and development opportunities for all employees.