Programme Management Assistant

Job Advertisement

Position Title: Programme Management Assistant
Location: New York City
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The job is located within the Middle East Division (MED) of the Departments of Political and Peacebuilding Affairs and Peace Operations (DPPA-DPO) at the United Nations Headquarters in New York. The organization focuses on political and peacebuilding efforts in the Middle East, aiming to foster peace and stability in the region. The United Nations, established in 1945, operates globally with a mission to promote international cooperation and maintain peace and security" style="border-bottom: 1px dotted #007bff !important;">security. It employs thousands of staff across various countries and is committed to upholding human rights and fostering sustainable development.

Job Overview:
The Programme Management Assistant plays a crucial role in supporting the Gulf and Middle East Teams within the MED. This position involves assisting in the coordination of program and project planning, monitoring the status of proposals, and ensuring compliance with relevant rules and procedures. The assistant will compile and summarize data on specific programs and projects, review working documents for completeness, and serve as a focal point for administrative coordination. The role requires extensive liaison with various units within the UN, managing administrative actions related to the team's outputs, and providing general office assistance to senior officials. The assistant will also maintain files and databases, provide guidance to junior staff, and perform other duties as assigned, making this a multifaceted role that is integral to the team's success.

Duties and Responsibilities:
The Programme Management Assistant is responsible for a wide range of duties, including: assisting in the coordination of program/project planning and preparation work; monitoring the status of proposals and documentation; compiling and summarizing information on programs/projects; reviewing working documents for compliance; verifying budget revisions and availability of funds; serving as a focal point for administrative coordination; compiling data on project delivery and drafting status reports; providing general office assistance to senior officials; maintaining contacts across various UN units; managing files and databases; and providing guidance to new/junior staff. The assistant must also handle routine administrative tasks and ensure effective communication within the team and with external stakeholders.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree or higher can reduce the required work experience. A minimum of five years of experience in program, project administration, technical cooperation, or general administration is required, with three years being acceptable for candidates with a relevant degree. Experience working for the United Nations or similar international organizations is essential, along with familiarity with Enterprise Resource Planning (ERP) systems such as SAP or UMOJA. Providing administrative support to senior officials is desirable, indicating the need for strong organizational and communication skills.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. However, candidates with a first-level university degree or higher will have a reduced experience requirement, highlighting the importance of educational qualifications in this role.

Experience:
The position requires a minimum of five years of relevant experience in program or project administration, technical cooperation, or general administration. This requirement is reduced to three years for candidates with a first-level university degree or higher. Experience in working for the United Nations or similar international organizations is mandatory, as is experience with ERP systems like SAP or UMOJA. This level of experience is crucial for understanding the complexities of UN operations and effectively supporting senior officials.

Languages:
Fluency in oral and written English is required for this position, as English is one of the working languages of the United Nations Secretariat. Knowledge of another official UN language, such as French, is considered an advantage, enhancing the candidate's ability to communicate in a multilingual environment.

Additional Notes:
This position is subject to local recruitment, meaning that applicants must be authorized to work for the United Nations in New York City. Staff members are expected to move periodically to new functions in accordance with established rules. The United Nations does not charge a fee at any stage of the recruitment process, and candidates are advised to provide complete and accurate information in their applications. The organization is committed to diversity and inclusion, ensuring equal opportunities for all candidates.