Programme Assistant

Job Posting Organization:
The position is located within the Performance and Analytics Section (PAS) of the Office of the Under-Secretary-General in the Department of Operational Support (DOS) of the United Nations. The United Nations, established in 1945, is an international organization founded to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among countries. The organization operates in multiple countries worldwide, with a mission to address global challenges and foster international collaboration. The DOS is responsible for providing operational support to various UN entities, ensuring effective and efficient management of resources and programs.

Job Overview:
The Programme Assistant will play a crucial role in supporting the budget program and project planning within the PAS. This position involves assisting in the coordination of budget proposals, monitoring their status through the approval process, and ensuring that all necessary documentation is prepared and submitted accurately. The incumbent will also be responsible for analyzing budget proposals, interpreting guidelines, and ensuring that all submissions are justified and complete. Additionally, the Programme Assistant will assist in the monitoring and evaluation of programs and projects, utilizing the Strategic Management Application (SMA) to track and analyze relevant data. This role requires strong organizational skills, attention to detail, and the ability to work collaboratively with various stakeholders to facilitate the smooth operation of budget-related activities.

Duties and Responsibilities:
The Programme Assistant will have a wide range of responsibilities, including:

• Assisting in the coordination of budget program/project planning and preparation work for the department.
• Monitoring the status of program/project proposals through the budget approval process and coordinating responses to inquiries.
• Preparing and analyzing budget proposals, ensuring compliance with guidelines and completeness of information.
• Assisting in the monitoring and evaluation of programs/projects, including data categorization and analysis.
• Preparing documentation for budget committee sessions and coordinating responses to committee questions.
• Serving as a focal point for financial expenditure coordination within the OUSG, liaising with various organizational units.
• Maintaining and updating electronic and paper files, databases, and generating reports.
• Drafting correspondence related to program/project administration.
• Assisting other teams as required and performing additional duties as assigned.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of seven years of progressively responsible experience in program or project administration, general administration, or a related area is required. For candidates with a first-level university degree or higher, the minimum experience requirement is reduced to five years. Experience in budget development and monitoring, as well as overseeing program or office finances, is essential. Desirable experience includes working in a front office or executive management support setting within the United Nations or a comparable international organization.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. However, candidates with a first-level university degree or higher will have a reduced experience requirement, indicating that higher education is valued and may enhance a candidate's qualifications for the role.

Experience:
The position requires a minimum of seven years of progressively responsible experience in program or project administration, general administration, or a related area. This experience is crucial for understanding the complexities of budget management and program evaluation. Candidates with a first-level university degree or higher may qualify with five years of relevant experience, highlighting the importance of educational background in reducing the experience threshold.

Languages:
English is the mandatory working language for this position, with a requirement of UN Level II proficiency in reading, writing, listening, and speaking. French is also a working language of the United Nations, but English proficiency is essential for this role. Candidates should demonstrate strong communication skills in English, as this will be critical for effective collaboration and reporting within the organization.

Additional Notes:
This position is funded for a finite period of one year, with the possibility of extension subject to the availability of funds and the extension of the mandate. It is important to note that this position is subject to local recruitment, meaning that applicants must be authorized to work in the United States. Staff members in this role are not eligible for international recruitment benefits. The United Nations emphasizes the importance of diversity and inclusion in its hiring practices, ensuring that all candidates are evaluated based on their qualifications and organizational needs.