Finance and Budget Assistant

Job Posting Organization:
The position is located within the Payroll and Payments Section of the Division of Administration (DA) in the Department of Operational Support (DOS) of the United Nations. The DOS was established to provide operational advisory services to various entities across the UN Secretariat, including departments, field missions, and regional commissions. The organization aims to enhance operational efficiency and effectiveness in delivering services to its clients. The DOS is committed to maintaining high standards of professionalism and integrity while fostering a diverse and inclusive work environment. The organization operates globally, with a presence in multiple countries and regions, and employs a significant number of staff dedicated to supporting the UN's mission.

Job Overview:
The Finance and Budget Assistant plays a crucial role in the Payroll and Payments Section, where they will be responsible for a variety of financial and administrative tasks. This position requires a strong understanding of financial rules and regulations, as well as the ability to apply them effectively in a UN context. The assistant will generate budgetary reports, assist in processing payments, and maintain accurate records of financial transactions. The role demands attention to detail, strong organizational skills, and the ability to communicate effectively with various stakeholders. The Finance and Budget Assistant will report directly to the Chief of the Section and will be expected to contribute to the overall efficiency of the payroll and payments processes. This position is essential for ensuring that financial operations run smoothly and that all relevant data is accurately recorded and reported.

Duties and Responsibilities:
The Finance and Budget Assistant will have a wide range of responsibilities, including but not limited to: generating budgetary reports and financial data, amending and editing statistical tables, ensuring compliance with established guidelines, producing layouts for budget annexes, summarizing departmental proposals, drafting communications to various offices, assisting in payment processing, maintaining the Division database, responding to queries from staff and third parties, maintaining workload statistics, providing administrative support, and keeping files up-to-date. The assistant will also be responsible for performing other related duties as assigned by the Chief of the Section, demonstrating flexibility and adaptability in a dynamic work environment.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of three years of experience in accounting, finance, budget, or administrative services is required. For candidates with a first-level university degree or higher, the minimum experience requirement is reduced to one year. Experience in processing payroll and vendor/travel claims in an international organization is essential. Familiarity with Enterprise Resource Planning (ERP) systems, such as Umoja or SAP, is required, and experience with Customer Relationship Management tools is desirable. Knowledge of UN Staff Rules and Financial Regulations is also advantageous.

Educational Background:
The position requires a high school diploma or equivalent as a minimum educational qualification. Candidates with a first-level university degree or higher will have a reduced experience requirement, indicating that higher education is valued and may enhance a candidate's eligibility for the role.

Experience:
The ideal candidate should have at least three years of relevant experience in fields such as accounting, finance, or budget management. This experience should include work in an international organization, particularly in roles involving payroll processing and claims settlement. Candidates with a first-level university degree or higher may qualify with only one year of relevant experience, highlighting the importance of educational qualifications in the selection process.

Languages:
English is the mandatory working language for this position, with a required proficiency level of UN Level III in reading, writing, listening, and speaking. French is also a working language of the United Nations, and while it is not mandatory for this position, proficiency in French may be considered an asset. Candidates should be prepared to demonstrate their language skills as part of the evaluation process.

Additional Notes:
This position is initially for a period of one year, with the possibility of renewal subject to budgetary approval and the availability of the post. It is important to note that this position is subject to local recruitment, meaning that applicants must be authorized to work in the country where the position is located. Staff members recruited locally are not eligible for international allowances or benefits. The United Nations emphasizes the importance of diversity and inclusion in its recruitment process and is committed to providing reasonable accommodations for applicants with disabilities. All candidates must adhere to the highest standards of integrity and professionalism, and any violations of law" style="border-bottom: 1px dotted #007bff !important;">international law or misconduct may disqualify them from consideration.