Supply Assistant

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Position Title: Supply Assistant
Location: Tunis
Country: Tunisia
Deadline Date: Not specified

Job Details

Job Posting Organization:
The position is located within the Centralized Warehousing and Acquisition Requisition Unit in the Mission Support Service of the United Nations Support Mission in Libya. The United Nations is an international organization founded in 1945, with a mission to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among countries. The organization operates in numerous countries around the world, employing thousands of staff members dedicated to various missions and initiatives. The UN aims to foster international collaboration to address global challenges, including humanitarian crises, development issues, and human rights advocacy.

Job Overview:
The Supply Assistant will play a crucial role in the logistics and supply chain management within the United Nations Support Mission in Libya. This position requires the incumbent to manage the receipt and distribution of supplies, ensuring that all requisitions are processed efficiently and accurately. The Supply Assistant will be responsible for monitoring stock levels, conducting regular inventory checks, and maintaining organized storage facilities. The role also involves assisting in the procurement process, ensuring compliance with UN regulations, and supporting the overall mission of the organization by facilitating the timely delivery of essential supplies to various units and sections. The incumbent will work closely with the Requisitions Officer and other team members to ensure that all supply chain activities align with the mission's operational needs.

Duties and Responsibilities:
The Supply Assistant will be tasked with a variety of responsibilities, including but not limited to: receiving authorized online requisitions for supplies, verifying and issuing supplies according to monthly requirements, monitoring stock levels, conducting regular stock takes, preparing reports on discrepancies, and informing Supply Officers about stock replenishment needs. The incumbent will also ensure that supplies are organized in the storage facilities, plan for incoming deliveries, and implement quality control measures. Additionally, the Supply Assistant will assist in raising requisitions for services and items, support the Receipt and Inspection Unit in inspecting goods, process internal reports, and update stock records. The role includes conducting periodic inventory verification of UN property, preparing write-off requests for lost or damaged items, and participating in the drafting of specifications for procurement requirements. The Supply Assistant will also perform other duties as assigned by the supervisor.

Required Qualifications:
Candidates must possess a high school diploma as a minimum requirement. Additionally, a technical or vocational certificate in procurement, inventory management, or supply management is required. The position demands a strong understanding of supply chain processes and the ability to manage inventory effectively. Candidates should demonstrate professionalism, commitment to gender equality, and strong communication skills. The ability to work under pressure and maintain a high level of organization is essential for success in this role.

Educational Background:
The educational background required for this position includes a high school diploma, with a preference for candidates who have completed a technical or vocational program in relevant fields such as procurement, inventory management, or supply management. This educational foundation is crucial for understanding the complexities of supply chain operations and ensuring compliance with UN standards and practices.

Experience:
A minimum of eight years of progressively responsible experience in supply services, inventory management, procurement, logistics, or project management is required. Candidates with experience in supporting supply services within the United Nations or comparable international organizations will be given preference. Familiarity with international shipping and associated INCOTERMS is also desirable, as it enhances the candidate's ability to navigate the complexities of global supply chains effectively.

Languages:
Fluency in English is mandatory for this position, as it is one of the working languages of the United Nations Secretariat. Knowledge of French is considered desirable, as it may facilitate communication within the organization and with various stakeholders. Proficiency in both languages would be advantageous for candidates seeking to excel in this role.

Additional Notes:
This position is temporarily available for a duration of 364 days. If the selected candidate is already a staff member of the United Nations Secretariat, the selection will be treated as a temporary assignment. It is important to note that this temporary position does not guarantee future employment or incumbency of the post. The eligibility for this temporary job opening may be limited to candidates based at the duty station, and the position may be restricted to internal candidates who have been recruited through a competitive examination. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The organization does not charge any fees during the recruitment process and maintains a non-smoking environment.