Digital Asset Management Assistant

Job Advertisement

Position Title: Digital Asset Management Assistant
Location: Paris
Country: France
Deadline Date: 26-MAR-2025

Job Details

Job Posting Organization:
The job posting organization is UNESCO, which stands for the United Nations Educational, Scientific and Cultural Organization. Established in 1945, UNESCO aims to promote peace and security" style="border-bottom: 1px dotted #007bff !important;">security through international cooperation in education, the sciences, and culture. The organization has a mission to build peace in the minds of men and women, and it operates in over 190 countries worldwide. UNESCO employs thousands of staff members who work across various sectors to achieve its goals, including education, natural sciences, social/human sciences, culture, and communication/information. The organization is committed to fostering diversity and inclusion within its workforce, ensuring that it reflects the global community it serves.

Job Overview:
The Digital Asset Management Assistant position is situated within the Digital Bureau Solutions (DBS) and specifically within the Digital Assets Unit (DAS). This role is crucial for the effective management and publication of documents and digital assets within UNESCO. The incumbent will work under the supervision of the Senior Cybersecurity and Digital Assets Manager and will be responsible for managing workflows related to electronic documents. This includes pre-cataloging, reviewing documents for compliance with established coding standards, and ensuring their timely upload to the organization's online repository, UNESDOC. The role demands a high level of organizational skills, especially during peak periods such as the Executive Board and General Conference, where the volume of document publication significantly increases. The Assistant will also compile statistical reports and dashboards on digital asset activities, ensuring that all documents meet quality and compliance standards before their release. Problem-solving skills are essential for addressing any technical issues that may arise with files or workflows, and proficiency in office applications and content management systems is required.

Duties and Responsibilities:
The key responsibilities of the Digital Asset Management Assistant include managing, pre-cataloging, reviewing compliance with coding standards, and uploading electronic documents transmitted through UNESCO's workflow management systems into the official publication platform, UNESDOC. The Assistant will control the quality of documents prior to their release and communicate with publication requesters as necessary. Additionally, the role involves creating and maintaining various publication collections, such as Circular Letters, Depositary Letters, Ivory Notes, Executive Council documents, and General Conference materials. The Assistant will also participate in delivering statistics and metrics regarding the Digital Assets team and maintain dashboards concerning UNESDOC's activities. The working conditions may vary significantly during peak periods, necessitating a flexible approach to manage the increased demand for document publication.

Required Qualifications:
Candidates must have completed secondary, technical, and/or vocational education. A minimum of five years of relevant professional experience in managing publication workflows and content management systems is required. Experience with online document publication processes is essential. Candidates should possess strong organizational skills, the ability to manage multiple tasks, prioritize work effectively, and meet deadlines. A keen eye for accuracy and precision is critical, particularly when verifying documents prior to publication. The ability to identify and resolve technical issues with files or processes is also necessary, along with effective communication skills to interact with users, colleagues, and stakeholders. Proficiency in using office applications, publication workflows, and Content Management Systems (CMS) is required, and a basic understanding of information technology, particularly related to PDF usage and optimization, is a plus.

Educational Background:
The educational background required for this position includes the completion of secondary education, technical training, or vocational education. This foundational education is essential for understanding the complexities of document management and publication workflows within the organization.

Experience:
The position requires a minimum of five years of relevant professional experience. This experience should be focused on managing publication workflows and content management systems, with a strong emphasis on the processes and activities involved in the online publication of documents. Candidates should demonstrate a proven track record in similar roles, showcasing their ability to handle the demands of document management effectively.

Languages:
Candidates must have excellent knowledge (both written and spoken) of English or French, with a good knowledge of the other language being advantageous. Proficiency in both languages is crucial for effective communication within the organization and with external stakeholders.

Additional Notes:
The position is a fixed-term contract for a duration of two years, with the possibility of renewal. It is open to both internal and external candidates, but only those entitled to work in France may apply. The role is full-time, and UNESCO offers a competitive salary package, which includes a basic salary and additional benefits such as 30 days of annual leave, family allowance, medical insurance, and a pension plan. The approximate annual starting salary for this position is 43,734 Euros. Candidates should be aware that the selection process may involve assessments and competency-based interviews, and only selected candidates will be contacted for further steps. UNESCO emphasizes its commitment to diversity and encourages applications from under-represented groups.