Digital Archives Assistant

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Position Title: Digital Archives Assistant
Location: Paris
Country: France
Deadline Date: 26-MAR-2025

Job Details

Job Posting Organization:
UNESCO, the United Nations Educational, Scientific and Cultural Organization, was established in 1945 with the mission to contribute to peace and security" style="border-bottom: 1px dotted #007bff !important;">security by promoting international collaboration through educational, scientific, and cultural reforms. With a workforce of over 2,000 employees, UNESCO operates in more than 190 countries, focusing on building peace in the minds of men and women. The organization is dedicated to fostering a culture of respect for diversity and promoting sustainable development through education, science, culture, and communication.

Job Overview:
The Digital Archives Assistant plays a crucial role in supporting electronic records and archives management within UNESCO's Secretariat. Reporting to the Chief Information and Technology Officer and the Head of Unit (Chief Archivist), the assistant is responsible for implementing and monitoring the organization's electronic records and archives management systems. This position requires a solid understanding of records management and archives, as well as the ability to develop and implement policies and procedures for the lifecycle of electronic records. The assistant will work collaboratively with various units within the Secretariat to ensure effective record-keeping practices and the preservation of digital assets. The role also involves providing training and guidance to personnel on electronic record procedures and practices, ensuring that significant digital institutional records are preserved and accessible for future use.

Duties and Responsibilities:
The Digital Archives Assistant's responsibilities include implementing and monitoring UNESCO's electronic records and archives management systems, providing records management guidance and training to personnel, managing the UNESCO Web Archive, and overseeing the UNESCO Emails Archive. The assistant will survey the current digital landscape within the Secretariat, contribute to the development of workflows and procedures for managing digital records, and support various records management and archive-related activities. Additional duties may involve liaising with external partners and vendors, assisting in organizing UNESCO history-related activities, and ensuring the success of the work team through various additional activities as required.

Required Qualifications:
Candidates must have completed secondary, technical, or vocational education, along with a minimum of five years of relevant professional experience in records management and archives, particularly in electronic records. They should possess experience in developing and implementing electronic records and archives management systems, as well as managing digital materials and physical records. Strong understanding of archival principles, knowledge of web and email archiving processes, and the ability to manage multiple tasks while meeting deadlines are essential. Good communication and interpersonal skills are necessary for effective interaction with colleagues and stakeholders, along with proficiency in workflow development and documentation for digital records.

Educational Background:
The educational background required for this position includes completed secondary, technical, or vocational education. This foundational education is essential for understanding the principles and practices of records management and archives, particularly in the context of electronic records.

Experience:
The position requires a minimum of five years of relevant professional experience in records management and archives, with a strong emphasis on electronic records. Candidates should have experience in developing and implementing electronic records and archives management systems, as well as managing both digital materials and physical records, including born-digital and digitized collections. This level of experience is crucial for effectively performing the duties associated with the role.

Languages:
Candidates must have excellent knowledge (written and spoken) of English or French, along with good knowledge of the other language. This bilingual proficiency is essential for effective communication within the organization and with external stakeholders.

Additional Notes:
The position is a fixed-term contract for a duration of two years, with the possibility of renewal. It is open to both internal and external candidates, but only those entitled to work in France may apply. The approximate annual starting salary for this position is 43,734 Euros, and benefits may include 30 days of annual leave, family allowance, medical insurance, and a pension plan. UNESCO emphasizes the importance of diversity and encourages applications from candidates of various backgrounds, including those from under-represented Member States, minority groups, indigenous groups, and persons with disabilities. The organization maintains a zero-tolerance policy against harassment and is committed to achieving gender parity and equitable geographical distribution among its staff.