Staff Assistant

Job Advertisement

Position Title: Staff Assistant
Location: New York
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The job is posted by the United Nations, an international organization founded in 1945, with a mission to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among countries. The UN has 193 member states and operates in various regions around the world through its regional commissions, specialized agencies, and programs. The Regional Commissions New York Office (RCNYO) is one of the key offices that facilitate the work of the UN in regional contexts, ensuring that the needs and perspectives of different regions are represented in global discussions.

Job Overview:
The Staff Assistant position at the Regional Commissions New York Office (RCNYO) involves providing comprehensive office management and administrative support to the Director and staff. The role requires a proactive approach to ensure smooth operations within the office, including maintaining communication with senior officials and managing schedules. The Staff Assistant will be responsible for preparing background materials for meetings, coordinating activities, and assisting in the development of administrative systems. This position is crucial for facilitating the work of the Regional Commissions and ensuring effective communication and organization within the office.

Duties and Responsibilities:
The Staff Assistant will perform a variety of duties including: managing office functions and administrative support for the Director and staff; liaising with the Executive Office and senior officials; ensuring efficient information flow; preparing and processing confidential information; assisting in the coordination of activities and scheduling appointments; orienting new staff; providing logistical support for visits to UN Headquarters; drafting responses to correspondence; maintaining files and databases; and performing other administrative duties as assigned. The role also includes preparing presentation materials and providing specialized support as needed.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of five years of experience in general office support or a related area is required, with a reduction to three years for those holding a first-level university degree or higher. Familiarity with integrated information management systems and proficiency in Microsoft Office applications, Adobe Photoshop, and Acrobat are desirable. Candidates should demonstrate strong organizational skills and the ability to manage multiple tasks effectively.

Educational Background:
A high school diploma or equivalent is required for this position. Candidates with a first-level university degree or higher may have a reduced experience requirement, indicating that higher education is valued and can substitute for some work experience.

Experience:
The position requires a minimum of five years of relevant experience in general office support or a related field. However, candidates with a first-level university degree or higher can qualify with only three years of experience. Experience with integrated information management systems, such as UMOJA, is considered an asset, as is proficiency in Microsoft Office applications and other relevant software.

Languages:
Fluency in English is mandatory for this position, as it is one of the working languages of the United Nations. Knowledge of another official UN language, such as French, is advantageous and may enhance a candidate's application.

Additional Notes:
This position is subject to local recruitment, meaning that applicants must be authorized to work for the United Nations in New York. Candidates selected from outside the duty station will be responsible for their relocation expenses. Local recruits are not eligible for certain allowances or benefits that apply to international recruits. The United Nations emphasizes the importance of maintaining high standards of efficiency, competence, and integrity in its hiring practices, and candidates with a history of violations of law" style="border-bottom: 1px dotted #007bff !important;">international law or other serious offenses will not be considered. The UN also provides reasonable accommodations for applicants with disabilities upon request.