Payroll Assistant

Job Advertisement

Position Title: Payroll Assistant
Location: Bangkok
Country: Thailand
Deadline Date: Not specified

Job Details

Job Posting Organization:
The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre unit established to provide internal, global, cost-effective transactional services that enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC focuses on delivering high-quality transactional services in personnel contract administration and payroll, aiming to support the UNOPS mission effectively. The organization is committed to fostering a diverse workforce and offers young professionals a unique opportunity to enter the United Nations system through essential back-office service delivery in a dynamic and development-focused work environment.

Job Overview:
The Payroll Assistant position at UNOPS BSSC involves supporting the provision of payroll services while ensuring high quality, accuracy, and consistency in work. The role is supervised by a Manager and guided by a Payroll Officer/Senior Officer. The Payroll Assistant is expected to promote a client-oriented approach in line with UNOPS rules and regulations. The position requires adherence to security" style="border-bottom: 1px dotted #007bff !important;">security-policies" style="border-bottom: 1px dotted #007bff !important;">security policies and administrative instructions of the UN Security Management System and UNOPS. This role is crucial for maintaining the integrity of payroll processes and ensuring compliance with organizational standards, thereby contributing to the overall effectiveness of UNOPS financial services.

Duties and Responsibilities:
The Payroll Assistant will be responsible for processing UNOPS payroll accurately and on time, which includes maintaining personnel payroll information, calculating pay, and updating payroll records. The role also involves responding to payroll-related queries, investigating discrepancies, and ensuring compliance with UNOPS regulations. Additionally, the Payroll Assistant will participate in knowledge-building activities, contribute to training sessions, and support the development of knowledge networks. The impact of these responsibilities is significant, as they directly affect the execution of UNOPS financial services and the management of financial resources.

Required Qualifications:
Candidates must possess a high school diploma and have a minimum of 4 years of experience in payroll, accounting, or HR administration. Proficiency in computer usage and office software, such as MS Office and G-Suite, is desirable. The role requires a strong understanding of payroll processes and the ability to handle web-based management systems. Candidates should demonstrate a commitment to maintaining high standards of accuracy and compliance in their work.

Educational Background:
Completion of secondary education is required for this position. A first-level university degree (e.g., Bachelor) or an advanced university degree (e.g., Masters) may substitute for some of the required work experience, providing candidates with a broader educational foundation to support their role in payroll administration.

Experience:
The position requires a minimum of 4 years of relevant experience in payroll, accounting, or HR administration. Candidates with a high school diploma must have this level of experience, while those with higher educational qualifications may have reduced experience requirements. Familiarity with payroll systems and processes is essential, as is experience in using office software and web-based management systems.

Languages:
Fluency in written and oral English is mandatory for this position. Knowledge of a second UN working language is considered desirable, as it enhances communication and collaboration within the diverse UN environment.

Additional Notes:
The contract type for this position is a Local Individual Contractor Agreement at the LICA-4 level, with an open-ended duration subject to organizational requirements, availability of funds, and satisfactory performance. UNOPS emphasizes diversity and equal employment opportunities, encouraging applications from qualified women and underrepresented groups. Candidates should be aware that UNOPS conducts background checks on all potential personnel, and recruitment is contingent on the results of these checks. Additionally, for staff positions, UNOPS reserves the right to appoint a candidate at a lower level than advertised.